Romance Editorial Assistant — Hybrid NYC Role

Hachette Livre; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance (basic)

Short-term disability

Long-term disability

401(k)

Discretionary bonus program

PTO

Job summary

Hachette Book Group’s Forever imprint in New York seeks an Editorial Assistant to support an Executive Editor and a Senior Editor. Based in NYC with a three-day-a-week hybrid schedule, the role handles admin tasks, scheduling, data entry, and prep of materials across the publishing process.

You’ll track deadlines, prepare sales and acquisition materials, and coordinate with authors and teams to move projects forward with precision and care.

Qualifications

• Passion/interest in the romance category.
• Strong organization/administrative ability and meticulous attention to detail.
• Ability to juggle multiple priorities in a fast-paced, deadline-driven environment.
• Excellent writing skills and effective communication for different audiences.

Responsibilities

• Provide administrative support to an Executive Editor and a Senior Editor.
• Track schedules, deadlines, and deliverables for projects and coordinate with partners.
• Enter title data into the database and update during publishing process.
• Prepare title fact sheets with key selling points and comparable titles.
• Run weekly sales reports.
• Coordinate editorial projects through Production, Copyediting, and Marketing with approvals.
• Prepare pre-acquisition materials, including P&L statements.
• Read and report on manuscripts and proposals submitted for publication.
• Communicate with authors and agents about general questions and updates.

Skills

Romance knowledge

Organizational skills

Deadline-driven

Writing skills

Initiative

MS Office

Social media

Tools

MS Office

Job description

Hachette Book Group’s Forever imprint in New York seeks an Editorial Assistant to support an Executive Editor and a Senior Editor. Based in NYC with a three-day-a-week hybrid schedule, the role handles admin tasks, scheduling, data entry, and prep of materials across the publishing process.

You’ll track deadlines, prepare sales and acquisition materials, and coordinate with authors and teams to move projects forward with precision and care.