Publicity Assistant

Cim; Northern (KY); Hybrid; USD 29,000 - 40,000; Full time

Job summary

8VA Music Consultancy seeks a highly organized Publicity Assistant to join our team immediately. This role focuses on administrative tasks and supporting the pitching and account teams.

The ideal candidate is dependable, detail-oriented, and an excellent communicator who thrives in a collaborative and fast-paced environment. This remote, part-time position offers 20–30 hours weekly with a $25/hour rate and a NY-based preference.

Qualifications

• Passion and professional knowledge of classical music
• Bachelor’s required, preference towards degrees in the performing arts
• Working knowledge of social media channels (Meta, Instagram, TikTok), Canva, Google Drive, and Microsoft Office
• Basic graphic design, web design and video editing skills are a plus
• Strong attention to detail and organizational skills
• Excellent written and oral communication skills
• Self-directed, proactive, and dependable
• Strong time management and ability to meet deadlines
• Reliable, responsible, and collegial
• Integrity, discretion, and respect for confidentiality
• Strong sense of ownership of responsibilities

Responsibilities

• Correspond with clients and managers frequently, handling requests with care, discretion, initiative, and attention to detail
• Pitch stories, projects and events to media for client coverage
• Serve as client account contact for a small grouping of clients
• Create and execute social media content
• Submit clients’ concert listings across relevant online event platforms
• Assist with media scheduling and coordination for clients
• Assemble and provide client materials for media engagements
• Attend client meetings, providing meeting minutes as needed and following through with tasks as assigned
• Assist in maintaining efficient office workflow and administrative systems
• Conduct research and provide support for special projects, reporting to the Managing Director

Skills

Classical music knowledge

Attention to detail

Communication skills

Self-motivated

Time management

Reliability

Discretion

Ownership

Education

Bachelor's degree (Performing arts preferred)

Tools

Social media platforms (Meta/Instagram/TikTok)

Canva

Google Drive

Microsoft Office

Job description

8VA Music Consultancy seeks a highly organized and responsible Publicity Assistant to join our team immediately. This role focuses on administrative tasks and supporting the pitching and account teams. The ideal candidate is dependable, detail-oriented, and an excellent communicator who thrives in a collaborative and fast-paced environment.

About Us

Named “one of the most powerful entertainment and music PR firms” by the Observer, 8VA continues to grow and innovate thanks to the commitment of our fantastic team. Since 2012, we have provided public relations, digital and traditional marketing, and strategic consulting services to orchestras, music festivals, leading classical soloists, chamber ensembles, conductors, composers, and other related organizations. Most importantly, we love music and feel honored to support the careers of some of the world’s greatest musicians and institutions, such as the Curtis Institute of Music, Marin Alsop, Anne Akiko Meyers, Marc-André Hamelin, Yulianna Avdeeva, Long Yu, the Dover Quartet, as well as Bravo! Vail Music Festival, and many others.

About You

You are a detail-oriented, self-driven individual who enjoys working with renowned classical musicians and industry professionals from around the world. While your daily work is remote, you thrive on collaboration and value connecting with colleagues through virtual meetings and emails. You are dependable, committed to agreed-upon working hours (while flexible when needed), and consistently strive to exceed client goals and expectations. You enjoy administrative tasks, are highly organized, and see yourself growing in this role over the long term.

Core Responsibilities

• Correspond with clients and managers frequently, handling requests with care, discretion, initiative, and attention to detail
• Pitch stories, projects and events to media for client coverage
• Serve as client account contact for a small grouping of clients
• Create and execute social media content
• Submit clients’ concert listings across relevant online event platforms
• Assist with media scheduling and coordination for clients
• Assemble and provide client materials for media engagements
• Attend client meetings, providing meeting minutes as needed and following through with tasks as assigned
• Assist in maintaining efficient office workflow and administrative systems
• Conduct research and provide support for special projects, reporting to the Managing Director

Qualifications and Skills

• Passion and professional knowledge of classical music
• Bachelor’s required, preference towards degrees in the performing arts
• Working knowledge of social media channels (Meta, Instagram, TikTok), Canva, Google Drive, and Microsoft Office
• Basic graphic design, web design and video editing skills are a plus
• Strong attention to detail and organizational skills
• Excellent written and oral communication skills
• Self-directed, proactive, and dependable
• Strong time management and ability to meet deadlines
• Reliable, responsible, and collegial
• Integrity, discretion, and respect for confidentiality
• Strong sense of ownership of responsibilities

Time Commitment & Compensation

• 20–30 hours per week, remote (work-from-home)
• Flexible schedule; preference for New York–based candidates
• Compensation: $25/hour