Artist Management Assistant

Young Concert Artists, Inc.; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision care

Paid time off

Employer-funded retirement plan

Job summary

Young Concert Artists, Inc. seeks a proactive Artist Management Assistant to support the Artist Management & Booking department in a fast-paced performing arts environment. You will maintain systems, coordinate contracts, and assist with travel, events, and artist materials.

The role emphasizes organization, proactive communication, and the ability to manage multiple priorities, with hybrid NYC-office and remote work.

Qualifications

• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication and interpersonal abilities.
• Ability to manage multiple projects with deadlines in a fast-paced setting.

Responsibilities

• Maintain and update departmental systems and records.
• Support booking and event logistics for artist engagements.
• Coordinate artist-related documentation and onboarding materials.
• Prepare and distribute reports and performance materials.
• Coordinate travel, registrations, and accommodations for events.
• Monitor payments and assist with expense reporting.

Skills

Highly organized

Communication skills

Project management

Travel logistics

Tools

Overture Booking Agency Software

Google Suite

Job description

Young Concert Artists seeks a proactive and ambitious individual with a love for classical music to join as Artist Management Assistant. Reporting to the Senior Director of Artist Management & Booking, the Artist Management Assistant provides comprehensive administrative, operational, and logistical support to the Artist Management department. This role is responsible for maintaining departmental systems and records, supporting booking and event logistics, coordinating artist-related documentation, and ensuring the smooth execution of artist management processes. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced performing arts environment.

For 66 years Young Concert Artists has stood at the forefront of discovering and launching the careers of the future leaders of classical music. Founded by Susan Wadsworth in 1961, YCA has invested in its artists by providing them with the tools, opportunities, and infrastructure to take their careers to the highest level. YCA believes that successful modern musicians are more than gifted and highly-trained, they are cultural ambassadors who are well-equipped to bring new reach and relevance to the art form and inspire the widest possible audience.

Job Duties to Include:

• Maintain and update the Overture database, ensuring artist and engagement information is accurate and current.
• Track and follow up on outstanding artist and presenter contracts to ensure timely execution.
• Coordinate the industry contact invitation process for all YCA events.
• Prepare, format, and distribute monthly booking reports.
• Manage conference registrations and coordinate all associated travel and accommodation logistics.
• Prepare and oversee departmental documentation, including Artist Management agreements for new artists, board reports, and other administrative materials.
• Collect and organize onboarding documentation for newly selected YCA artists following auditions.
• Draft, format, and distribute artist concert programs and related performance materials.
• Track departmental receipts and expenses and assist with expense reporting and submission.
• Coordinate scheduling for all Artist Management meetings, including departmental meetings, one-on-one meetings, booking meetings, artist meetings, and incubator meetings.
• Monitor and follow up on outstanding artist payments, coordinating with internal departments as needed.
• Plan and execute Artist Management & Booking Department related logistics for YCA events, including presentations, auditions, development events, artist meetings, and other organizational activities.
• Provide general administrative support to the Artist Management team and contribute to the efficient operation of the department.
• Perform other duties as assigned in support of Artist Management initiatives.

Qualifications:

• Exceptionally organized, detail-oriented.
• Excellent written and verbal communication and interpersonal skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Familiarity with Overture Booking Agency Software and Google Suite or the ability to quickly learn new technologies.
• Collaborative team player with strong people skills.
• Experience coordinating travel, meetings, and event logistics.
• Ability to handle confidential information with professionalism and discretion.
• Collaborative, proactive, and adaptable with strong problem-solving skills.
• Interest in the performing arts and artist management is highly desirable.

This role is essential to the success and efficiency of YCA's Artist Management & Booking Department. The Artist Management Assistant is a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced environment and possesses exceptional communication and interpersonal skills. This position offers an outstanding opportunity for an early-career professional with a strong interest in the classical music industry to gain hands-on experience in artist management, booking, and arts administration while playing a meaningful role in supporting the development and careers of YCA's exceptional artists.

Salary Range: $55,000 - $60,000

YCA benefits include health, dental, and vision, generous holiday and paid time off, and an employer-funded retirement plan.

YCA’s offices are located at 57th and Broadway in NYC. Our staff operates on a hybrid remote/in-office schedule. Occasional travel will be required for this position on an assigned basis.

YCA is an equal opportunity employer. All applicants will be considered for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.