Publicity Assistant

ISHE; Northern (KY); Hybrid; USD 28,000 - 40,000; Part time

Job summary

8VA Music Consultancy seeks a highly organized Publicity Assistant to join our team. This remote role focuses on administrative tasks, pitching stories to media, and supporting account teams for orchestras, music festivals, and soloists.

You will collaborate with managers, draft social content, submit listings, and help coordinate media engagements. A Bachelor's degree and strong communication are essential; the ideal candidate loves classical music and thrives in a fast-paced environment.

Qualifications

• Bachelor’s degree required, preferably in performing arts
• Strong written and oral communication skills
• Experience with social media platforms (Meta, Instagram, TikTok)
• Basic graphic/web design and video editing skills are a plus
• Excellent attention to detail and organizational skills

Responsibilities

• Correspond with clients and managers, handling requests with discretion and initiative
• Pitch stories, projects and events to media for client coverage
• Serve as client account contact for a small group of clients
• Create and execute social media content
• Submit clients’ concert listings across relevant online event platforms
• Assist with media scheduling and coordination for clients
• Assemble and provide client materials for media engagements
• Attend client meetings and provide meeting minutes as needed
• Support efficient office workflow and administrative systems
• Conduct research and support for special projects, reporting to the Managing Director

Skills

Classical music

Communication skills

Attention to detail

Self-driven

Time management

Collaboration

Social media knowledge

Canva

Google Drive

Microsoft Office

Graphic design basics

Education

Bachelor's degree

Tools

Canva

Google Drive

Microsoft Office

Job description

8VA Music Consultancy seeks a highly organized and responsible Publicity Assistant to join our team immediately. This role focuses on administrative tasks and supporting the pitching and account teams. The ideal candidate is dependable, detail-oriented, and an excellent communicator who thrives in a collaborative and fast-paced environment.

About Us

Named “one of the most powerful entertainment and media PR firms” by the Observer, 8VA continues to grow and innovate thanks to the commitment of our fantastic team. Since 2012, we have provided public relations, digital and traditional marketing, and strategic consulting services to orchestras, music festivals, leading classical soloists, chamber ensembles, conductors, composers, and other related organizations. Most importantly, we love music and feel honored to support the careers of some of the world’s greatest musicians and institutions, such as the Curtis Institute of Music, Marin Alsop, Anne Akiko Meyers, Marc-André Hamelin, Yulianna Avdeeva, Long Yu, the Dover Quartet, as well as Bravo! Vail Music Festival, and many others.

About You

You are a detail-oriented, self-driven individual who enjoys working with renowned classical musicians and industry professionals from around the world. While your daily work is remote, you thrive on collaboration and value connecting with colleagues through virtual meetings and emails. You are dependable, committed to agreed-upon working hours (while flexible when needed), and consistently strive to exceed client goals and expectations. You enjoy administrative tasks, are highly organized, and see yourself growing in this role over the long term.

Core Responsibilities

• Correspond with clients and managers frequently, handling requests with care, discretion, initiative, and attention to detail
• Pitch stories, projects and events to media for client coverage
• Serve as client account contact for a small grouping of clients
• Create and execute social media content
• Submit clients’ concert listings across relevant online event platforms
• Assist with media scheduling and coordination for clients
• Assemble and provide client materials for media engagements
• Attend client meetings, providing meeting minutes as needed and following through with tasks as assigned
• Assist in maintaining efficient office workflow and administrative systems
• Conduct research and provide support for special projects, reporting to the Managing Director

Qualifications and Skills

• Passion and professional knowledge of classical music
• Bachelor’s required, preference towards degrees in the performing arts
• Working knowledge of social media channels (Meta, Instagram, TikTok), Canva, Google Drive, and Microsoft Office
• Basic graphic design, web design and video editing skills are a plus
• Strong attention to detail and organizational skills
• Excellent written and oral communication skills
• Self-directed, proactive, and dependable
• Strong time management and ability to meet deadlines
• Reliable, responsible, and collegial
• Integrity, discretion, and respect for confidentiality
• Strong sense of ownership of responsibilities

Time Commitment & Compensation

• 20–30 hours per week, remote (work-from-home)
• Flexible schedule; preference for New York–based candidates
• Compensation: $25/hour