Publications Project Coordinator

PETA; United States; On-site; USD 23,000 - 31,000; Full time

Job summary

PETA in the United States is seeking an Administrative Assistant to provide essential support to the Publications Department. You will manage daily clerical tasks, schedule meetings, and assist with project coordination to ensure all follow-through and wrap-up work is completed on time.

You will help maintain production schedules for PETA Global and other publications, archive materials, gather visual content and usage rights, and contribute to SOPs and quarterly reports while upholding accuracy

Qualifications

• A degree in a related field is required.
• Experience producing written and visual content.
• Strong knowledge of animal rights issues and PETA campaigns.
• Excellent research and negotiation skills.
• Ability to work cooperatively and independently and manage multiple projects.
• Strong written and verbal communication skills.
• Outstanding organizational skills and meticulous attention to detail.
• Commitment to the organization's objectives.

Responsibilities

• Perform day-to-day clerical duties, including digital filing, organizing document folders, scheduling meetings, and general correspondence.
• Help maintain production schedules for PETA Global and other publications.
• Archive and index completed publications.
• Arrange mailings of thank-you copies to PETA Global contributors and featured individuals.
• Research content for PETA Global as requested.
• Review cookbooks and blogs to find recipe content.
• Liaise with PETA entities to gather entity content.
• Help compile the photo and URL lists for PETA Global.
• Help gather visual content, schedule photo shoots, and obtain usage rights agreements.
• Compile and maintain SOPs for the production of PETA Global and other publications.
• Update and maintain our lists of animal-friendly cartoonists and photographers.
• Brainstorm ways to use AI to improve department functions and organization.
• Assist with the publication of quarterly reports, other guides, and booklets.
• Perform other duties assigned by the supervisor.

Skills

Content production

Research skills

Negotiation

Multitasking

Written communication

Organizational skills

Education

Related field degree

Job description

PETA in the United States is seeking an Administrative Assistant to provide essential support to the Publications Department. You will manage daily clerical tasks, schedule meetings, and assist with project coordination to ensure all follow-through and wrap-up work is completed on time.

You will help maintain production schedules for PETA Global and other publications, archive materials, gather visual content and usage rights, and contribute to SOPs and quarterly reports while upholding accuracy