Publications Associate

ISHE; Washington, Northern (District of Columbia, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Heart Rhythm Society in Washington, DC is seeking a Publications Associate to support the review process of manuscripts, perform light editing of letters of disposition, and maintain timely publication. You will communicate with authors, readers, and reviewers to uphold quality and speed of review and publication.

The role includes assisting with editorial meetings, content management of online journal pages, and coordinating with Journal/Publications staff on meetings using Zoom or video calls.

Qualifications

• Bachelor's degree or higher in journalism, communications, or a related field.
• Experience editing manuscripts or academic content.
• Strong written and verbal communication skills.
• Ability to manage multiple manuscripts and meet deadlines.
• Familiarity with journal publication processes is a plus.

Responsibilities

• Assist with editorial workflow of manuscript submissions.
• Performs initial quality checks and follows up with authors and editors regarding overdue tasks.
• Assists authors with uploading manuscripts and responds to inquiries regarding manuscripts undergoing review.
• Handles incoming/outgoing correspondence relating to manuscript review and ensures signed conflict of interest forms are received.
• Assists with handling special projects, unique manuscript types, and special reports.
• Handles light content management of online journal web pages and some social networking.
• Assists with editorial meetings and editorial board meetings.

Skills

Editing

Editorial Workflow

Communication

Attention to detail

Project coordination

Education

Bachelor's degree

Tools

MS Word

MS Excel

CMS

Zoom

Job description

Organizational Overview

The Heart Rhythm Society (HRS) is committed to helping end heart rhythm disorders and saving lives. HRS is the international leader in science, education and advocacy for cardiac arrhythmia professionals and patients, and the primary information resource on heart rhythm disorders. HRS’s mission is to improve patient care by promoting research, education and optimal health care policies and standards. HRS represents more than 9,000 cardiac pacing and electrophysiology professionals in over 90 countries.

HRS employs a staff of 50+ dedicated professionals who work collaboratively to support the organization’s mission, guided by our five values – Serve our Members, Commit to Individual Excellence, Foster Inclusive Human Connections, Trust the Team’s Collective Knowledge, Embrace Change. HRS is headquartered in Washington, DC with all staff enjoying a full-time remote work arrangement.

Position Summary

Under the direction of the AVP HRS Publications, Sr. Managing Editor, of the Heart Rhythm Society Journals, the Publications Associate assists with the review process of manuscripts, including light editing of letters of disposition, proofreading correspondence, corresponding with authors, readers, and reviewers, maintaining quality of journal content and speed of review process and time-to- publication, and other special projects.

Responsibilities

• Assist with Editorial Workflow of Manuscript Submissions
• Performs initial quality check per checklist and follows up by e-mail or telephone with authors, Associate Editors, and reviewers regarding overdue tasks or assignments
• Assists authors with uploading manuscripts if requested and assists with responding to queries from authors seeking information regarding manuscripts undergoing review
• Handles incoming and outgoing correspondence relating to manuscript reviewEnsures that signed conflict of interest forms are received for all submissions
• Assists with handling special projects, unique manuscript types, and special reports

Online Content Management

Handles light content management of online journal web pages, and some social networking

Assists with Editorial Meetings and Editorial Board Meetings

• Assists Journal/Publications Staff with preparations, with Zoom/conference calls, Video Interviews, and other Editors’ meetings.
• Other duties as assigned