Public Works Administrative Services Lead

City-of-Albany,-o; Albany (OR); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Pension/retirement benefits

Paid time off and holidays

Tuition and wellness programs

Job summary

City of Albany is seeking an Administrative Supervisor to lead the Professional Administrative Assistants team within the Public Works Department. You will supervise staff, manage budget support, and coordinate procurement and records management to support services including transit, streets, water, wastewater, and stormwater.

The role requires strong leadership, clear writing, confidentiality, and a proactive approach to process improvement.

Qualifications

• Bachelor-level degrees are not required; an associate degree plus six years of admin experience is expected.
• Experience in or around local government and records retention is preferred.
• Ability to translate complex information into clear, actionable guidance.
• Ability to handle confidential information with discretion.

Responsibilities

• Directs and develops Professional Administrative Assistants, including hiring, training, and coaching.
• Manages budget support for operating and capital programs of Public Works.
• Coordinates procurement for goods, contracts, and professional services.
• Oversees records management per Oregon public records laws.
• Prepares agenda packets, staff reports, minutes, and post-meeting follow-up.
• Public notices and outreach for Public Works projects.

Skills

Leadership

Budgeting

Procurement

Records management

Public process

Education

Associate degree in Business/Public Admin

Tools

Microsoft Word

Microsoft Excel

Records management system

Job description

City of Albany is seeking an Administrative Supervisor to lead the Professional Administrative Assistants team within the Public Works Department. You will supervise staff, manage budget support, and coordinate procurement and records management to support services including transit, streets, water, wastewater, and stormwater.

The role requires strong leadership, clear writing, confidentiality, and a proactive approach to process improvement.