Public Works Administrative & Grants Coordinator

City of Maypearl; Stephenville (TX); Hybrid; USD 22,000 - 31,000; Full time

Job summary

The City of Stephenville is seeking a full-time Public Works Administrative Assistant to support Water, Sewer, Streets, Drainage, and related operations under the Public Works Director. The role handles a wide range of administrative tasks with discretion and initiative, assisting callers and staff, and coordinating information flow.

Responsibilities include preparing documents, managing calendars, processing billing and purchasing, maintaining records, and providing courteous service to the

Qualifications

• High school diploma or GED required.
• Two years of administrative or clerical experience.
• Valid Texas driver’s license (from the context).

Responsibilities

• Provide administrative and technical support to the Public Works Director and supervisors.
• Prepare correspondence, reports, notices, forms, and other documents.
• Maintain department calendars; schedule meetings, training, and travel.
• Sort and distribute mail.
• Assist with planning and coordinating city-related functions.
• Serve as initial contact for grant research, applications, and compliance tasks.
• Respond to public inquiries, resolve complaints, and relay messages to field staff.
• Assist with issuing permits and vouchers for Public Works.
• Maintain filing systems, computerized records, permit reporting, and project tracking documents.
• Process billing, travel expenses, purchase requests, and other financial documents.
• Review purchase orders, invoices, receiving reports, and related documents for accuracy.Coordinate bid documents, specifications, bonds, and contracts.
• Use specialized software to compile traffic count and speed data.
• Assist with reporting streetlight and traffic signal outages to appropriate agencies.
• Assist with department personnel training.
• Attend meetings and serve on committees as assigned.
• Perform related duties as required.

Skills

Microsoft Office

Adobe Acrobat

English communication

Customer service

Time management

Teamwork

Education

High school diploma or GED

Tools

Incode

Laserfiche

MetroCount

Online permitting portals

Job description

The City of Stephenville is seeking a full-time Public Works Administrative Assistant to support Water, Sewer, Streets, Drainage, and related operations under the Public Works Director. The role handles a wide range of administrative tasks with discretion and initiative, assisting callers and staff, and coordinating information flow.

Responsibilities include preparing documents, managing calendars, processing billing and purchasing, maintaining records, and providing courteous service to the