Public Works Administrative Coordinator

MassDevelopment; Harvard (MA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(a) and 457(b) retirement plans

Paid leave

Tuition reimbursement

Student loan assistance

Continued learning opportunities

Wellness programs

Job summary

MassDevelopment, the state's development finance agency, seeks an Administrative Assistant to the Public Works Director and General Foremen to support daily operations and maintain confidentiality across departments.

The role coordinates schedules, prepares correspondence, assists with budget and procurement, and maintains records. Strong organization and communication skills, plus proficiency in Microsoft Office, are essential for success in a fast-paced public sector environment.

Qualifications

• High school diploma or equivalent with 5+ years of related experience.
• Strong organizational, written and verbal communication skills.
• Confidentiality and independent judgment; ability to handle sensitive information.
• Familiarity with payroll, timekeeping, purchasing, and work order systems.

Responsibilities

• Provide administrative support to the Director of Public Works and General Foremen.
• Coordinate schedules, meetings, events, and departmental communications.
• Manage customer service functions including work orders and registrations.
• Assist with budget preparation, encumbrance reporting, purchasing, and accounts payable.

Skills

Organizational skills

Communication skills

Confidentiality

Problem solving

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Precoro purchasing system

BambooHR

Concur Solutions

Asset Essentials

Job description

MassDevelopment, the state's development finance agency, seeks an Administrative Assistant to the Public Works Director and General Foremen to support daily operations and maintain confidentiality across departments.

The role coordinates schedules, prepares correspondence, assists with budget and procurement, and maintains records. Strong organization and communication skills, plus proficiency in Microsoft Office, are essential for success in a fast-paced public sector environment.