Public Works Administrative Specialist

MassDevelopment; Massachusetts; Sur place; USD 42 000 - 60 000; Plein temps

Résumé du poste

MassDevelopment seeks an Administrative Assistant to support the Public Works Director and General Foremen with daily operations, scheduling, and communications. You will handle customer service, HR paperwork, invoicing, purchasing, and record-keeping to keep the department running efficiently.

The ideal candidate has a high school diploma with 5+ years of related experience, strong organizational skills, and proficiency in Microsoft Office. A MA driver's license is required, Notary preferred.

Qualifications

• High school diploma or equivalent with 5+ years' related experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and exercise independent judgment.
• Basic payroll, timekeeping, purchasing, and work order knowledge.
• Proficiency in Microsoft Office; HR and purchasing system experience.
• Massachusetts driver’s license; notary preferred.

Responsabilités

• Coordinate schedules, meetings, events for the Director and Foremen.
• Manage daily administrative needs across Public Works and Agency staff.
• Handle customer service functions including work orders and registrations.
• Coordinate HR paperwork: timesheets, payroll inquiries, reimbursements, vacations, overtime.
• Prepare, edit, and proofread correspondence and reports for professional presentation.
• Assist with budget prep, encumbrance reports, purchasing, and accounts payable.

Connaissances

Organizational skills

Written & verbal communication

Confidentiality

Microsoft Office

HR systems familiarity

Notary Public (preferred)

Driver's license (MA)

Formation

High school diploma or equivalent

Outils

Precoro

BambooHR

Concur Solutions

Asset Essentials

Description du poste

MassDevelopment seeks an Administrative Assistant to support the Public Works Director and General Foremen with daily operations, scheduling, and communications. You will handle customer service, HR paperwork, invoicing, purchasing, and record-keeping to keep the department running efficiently.

The ideal candidate has a high school diploma with 5+ years of related experience, strong organizational skills, and proficiency in Microsoft Office. A MA driver's license is required, Notary preferred.