Public Services Administrative Assistant: Impactful Office Support

Florence County SC; Florence (SC); On-site; USD 32,000 - 47,000; Full time

Benefits offered by this job

South Carolina Retirement System

Annual Leave

Sick Leave

Paid Holidays

Health Insurance

Dental Insurance

Vision Insurance

Long-Term Disability

Life Insurance

Health Savings Account

Health Flexible Spending Account

Dependent Flexible Spending Account

Onsite Employee Health Clinic

Onsite Employee Workout Facility

Tuition Reimbursement Program

South Carolina Deferred Compensation

Job summary

The Administrative Assistant provides a variety of clerical and administrative duties to ensure efficient county office operations. The role requires proactivity, organization, attention to detail, and clear communication, assisting the Clerk to Council, department management, co-workers, and the public as required.

Essential tasks include greeting visitors, handling calls, scheduling meetings, processing invoices, maintaining calendars, and updating county documents/website.

Qualifications

• Requires a vocational/technical diploma in secretarial science or related field.
• Proficient in Word, Excel, PowerPoint and similar programs.
• Operates a variety of office equipment.

Responsibilities

• Greet people at the window.
• Answer and direct incoming phone calls.
• Process notary applications.
• Schedule meetings and maintain calendars.
• Order office supplies.
• Retrieve and distribute mail.
• Scan documents.
• Print and assemble County Council documents.
• Process invoices for payment.
• File and pull documents.
• Assist with processing FOIA requests.
• Record meetings as needed.
• Assist with maintaining accurate information on website.

Skills

Proactive

Organized

Attention to detail

Communication skills

Education

Vocational/technical diploma in secretarial science or related field

3–5 years administrative experience

Tools

Word

Excel

PowerPoint

Job description

The Administrative Assistant provides a variety of clerical and administrative duties to ensure efficient county office operations. The role requires proactivity, organization, attention to detail, and clear communication, assisting the Clerk to Council, department management, co-workers, and the public as required.

Essential tasks include greeting visitors, handling calls, scheduling meetings, processing invoices, maintaining calendars, and updating county documents/website.