Appraisal Support Specialist - Assessor's Office (1026)

Coconino County Arizona; Flagstaff (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Plan

Vision Plan

Tuition Reimbursement

Wellness Program

Arizona State Retirement System

Job summary

Coconino County is seeking an organized administrative professional to support departmental operations on-site. Under supervision, you will coordinate meetings, manage records, compile reports, and handle confidential documents with accuracy.

The ideal candidate will have 4+ years of clerical experience, strong computer skills, and the ability to manage multiple priorities. This is a non-exempt, limited appointment position with possible extension; overtime may apply.

Qualifications

• Four years of progressively responsible administrative or clerical experience.
• Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience.
• Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsibilities

• Coordinates and schedules specialized departmental functions, meetings, and travel.
• Oversees an administrative unit's record management systems and databases.
• Serves as lead staff; may supervise employees as assigned.
• Provides training to assigned staff.
• Prepares and maintains statistical and administrative reports.
• Gathers and prepares information for budgetary purposes.
• Creates, processes, and distributes confidential and sensitive documents and correspondence.
• Coordinates the preparation, distribution and preservation of departmental records.
• Communicates and acts as liaison with other departments, agencies and the public.
• Attends meetings to represent the department.

Job description

Nature of Work

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

This is a limited appointment position ending on June 30, 2027

Typical Duties

(Illustrative only)

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Coordinates the preparation, distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Minimum Qualifications

Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferred Qualifications

• Experience researching, compiling, and evaluating information from multiple sources, records, or computer systems.
• Experience managing multiple assignments or workflows with competing priorities and established deadlines.
• Experience performing detailed records management, data entry, document processing, or other work requiring a high degree of accuracy.
• Ability to read and interpret maps, building plans, construction documents, property sketches, aerial imagery, or similar technical information.
• Proficiency with Microsoft Office applications and demonstrated ability to learn specialized software, database, and records-management systems.
• Experience communicating professionally with customers or members of the public to obtain information, answer questions, or coordinate service

ideal candidate is highly organized, detail-oriented, self-directed, and comfortable managing multiple priorities and workflows simultaneously. They have strong research and problem-solving skills, exercise sound judgment, and can independently determine what information is relevant to completing an assignment.

Prior appraisal experience is not required. The ideal candidate will bring strong organizational, research, computer, communication, and problem-solving skills and demonstrate the ability to quickly learn specialized processes and systems.

The successful candidate is comfortable working with detailed records and information from multiple sources, learning new systems and technical processes, and maintaining accuracy while working toward established deadlines. They are collaborative and communicate effectively with coworkers and the public, while also being capable of working independently with limited day-to-day direction.

This position is non-exempt from overtime.

Knowledge, Skills And Abilities

Considerable knowledge of:

• Specialized terminology, procedures, and forms
• Records management
• Business English, spelling and arithmetic, punctuation and grammar
• Modern office practices, procedures, and equipment
• Rules and procedures of assigned department, including state and federal law

Working Knowledge Of

• Principles and practices of administration

Skill In

• Use of computer applications, including Microsoft Word, Excel, and/or database
• Use of modern office equipment

Ability To

• Make sound decisions independently and in accordance with regulations, policies and procedures
• Perform complex administrative functions with speed and accuracy
• Meet deadlines and maintain workflow
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

01

Please describe your level of experience working with electronic records, databases, or records management systems. Include the types of systems or records you have worked with.

02

Please describe your experience performing data entry, document processing, scanning/indexing, or other detailed administrative work requiring a high degree of accuracy.

03

Please describe any experience you have working with maps, building plans, construction documents, property sketches, aerial imagery, or other technical information.

• Required Question