Public Service Specialist- Assessor's Office (1026)

Coconino County Sheriff's Office (Patrol); Flagstaff (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Care Insurance

Dental Plan

Vision Plan

Group Life Insurance

Pre-Tax Deduction Plan

Tuition Reimbursement Program

Wellness Program

Arizona State Retirement System

Employee Assistance Program

Job summary

Coconino County Sheriff's Office is seeking a detail-oriented administrative clerk to support busy office operations in Flagstaff, AZ. The role focuses on data entry, document preparation, and filing while ensuring accuracy and adherence to procedures.

Ideal candidates will have strong computer skills with Word, Excel and Adobe, plus solid customer service experience and the ability to work in a fast-paced team setting.

Qualifications

• Two years' clerical or administrative experience in the subject area.
• Ideal candidate has strong data entry and computer skills with quality control practices.
• Proficiency with Adobe, Word and Excel; excellent customer service and teamwork.

Responsibilities

• Formats, composes and types correspondence and other documents from drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains filing systems and answers questions on procedures

Skills

Data entry

Computer skills

Adobe

Word

Excel

Customer service

Teamwork

Title transactions

Appraisal terminology

Education

Associate's degree

Tools

Adobe

Word

Excel

Access

Visio

Job description

Nature of Work

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Typical Duties

(Illustrative Only)

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing

Minimum Qualifications

Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate has strong data entry and computer skills with excellent quality control practices; is proficient with Adobe, Word and Excel; must possess excellent customer service skills and enjoy working in a team setting; has knowledge of title transactions, appraisal terminology and familiarity with areas of Coconino County; is comfortable working in a very fast-paced environment and has the ability to work with minimal supervision. Preferences Access and Visio experience in report/query writing; problem solving; working knowledge of appraisal business; ability to handle multiple and changing priorities; ability to lead a team; ability to make decisions for the team regarding everyday responsibilities.

Knowledge, Skills And Abilities

Considerable knowledge of:

• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedure

Skill in:

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

01

Do you have two years of experience in performing clerical or administrative work within subject area? If so, please be certain it is reflected on your application.

• Yes
• No

02

Have you ever worked in or been exposed to the appraisal, title or real estate industries? If so please explain your knowledge and experience.

03

The candidate must be able to handle multiple and changing priorities. Please relate an experience that illustrates such a scenario.

Required Question