Public Sector Procurement Lead: Contracts & Vendors

City of Indianapolis & Marion County; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

The City of Indianapolis & Marion County seeks a Procurement Specialist to run all phases of the IMPD procurement process, review requisitions and vouchers, and collaborate with departments and vendors. The role includes managing contracts, maintaining records, and ensuring compliance with public purchasing rules.

Responsibilities span processing purchases, tracking bids, maintaining contract databases, and ensuring timely, accurate documentation for Accounts Payable and related agencies.

Qualifications

• Bachelor's degree in a business-related field with 1 year of related work experience.
• Knowledge of public procurement laws, ordinances and policies.
• Ability to analyze quotes, proposals and contracts and manage vendor relations.

Responsibilities

• Reviews fundamental specifications for items being purchased.
• Consults and corresponds with vendors.
• Works with Chief Financial Officer to ensure software/hardware purchases are properly maintained.
• Controls and reconciles petty cash and informant funds.
• Acts as liaison between divisions and vendors during contract process.
• Completes contract processing and provides documents to purchasing for final execution.
• Maintains contract databases and files for IMPD and related entities.
• Tracks and monitors bid/quote processes.
• Processes procurement purchases and vouchers.
• Submits recommendations regarding contracts to department/agency contacts.
• Participates in Mayor's initiatives (MBE/WBE and local purchases).
• Ensures receipts and invoices are submitted to Accounts Payable; processes blanket purchase orders.
• Composes written vendor correspondences and attends meetings to provide procurement updates.

Skills

MS Word

MS Excel

MS Access

Vendor communication

Education

Bachelor's Degree in business-related field

Job description

The City of Indianapolis & Marion County seeks a Procurement Specialist to run all phases of the IMPD procurement process, review requisitions and vouchers, and collaborate with departments and vendors. The role includes managing contracts, maintaining records, and ensuring compliance with public purchasing rules.

Responsibilities span processing purchases, tracking bids, maintaining contract databases, and ensuring timely, accurate documentation for Accounts Payable and related agencies.