Public Sector Procurement Specialist

City of Indianapolis and Marion County; Indianapolis (IN); Vor Ort; USD 50.000 - 80.000; Vollzeit

Zusammenfassung

City of Indianapolis and Marion County is seeking a Procurement Coordinator to manage all phases of the IMPD procurement process, review requisitions and vouchers, and coordinate with vendors. The role acts as a liaison to departments and the OCC, ensuring timely contract processing and tracking.

The position supports IMPD by maintaining contract databases and assisting with bid/quote processes, while upholding public procurement laws and internal controls.

Qualifikationen

• Bachelor's degree in a business-related field is required.
• 1 year of related work experience is required; combination of education and experience acceptable.
• Knowledge of public procurement laws, ordinances, policies and requirements is preferred.
• Strong MS Word, Excel and Access skills.

Aufgaben

• Reviews fundamental specifications for items being purchased.
• Consults and corresponds with vendors.
• Works with Chief Financial Officer to ensure maintenance is identified with software and hardware purchases.
• Controls and reconciles petty cash and informant's funds, including disbursement of funds.
• Acts as liaison between divisions and vendors during contract process.
• Completes contract process and provides all required documents to purchasing department for final execution.
• Maintains contract database and files for IMPD, ACC, DHS and PSC.
• Tracks and monitors bid/quote processes.
• Processes procurement purchases and vouchers.
• Submits recommendations to department/agency contacts regarding contracts.
• Participates in Mayor's initiatives (MBE/WBE and local purchases).
• Completes purchase transactions with receipts and invoices submitted to Accounts Payable.
• Works with Purchasing to process blanket purchase orders.
• Composes written vendor correspondences.
• Attends department/agency meetings and provides procurement updates.

Kenntnisse

Communication

Multi-tasking

Problem-solving

Teamwork

Analytical thinking

Ausbildung

Bachelor's degree in business-related field

Tools

MS Word

Excel

Access

Jobbeschreibung

City of Indianapolis and Marion County is seeking a Procurement Coordinator to manage all phases of the IMPD procurement process, review requisitions and vouchers, and coordinate with vendors. The role acts as a liaison to departments and the OCC, ensuring timely contract processing and tracking.

The position supports IMPD by maintaining contract databases and assisting with bid/quote processes, while upholding public procurement laws and internal controls.