Public Sector Payroll Specialist — Compliance & Reporting

Ponca City; Ponca City (OK); Presencial; USD 50 000 - 70 000; Tempo integral

Resumo da oferta

Ponca City is seeking a technical payroll professional to manage the City’s payroll system, ensure compliance with federal, state, and local regulations, and support payroll reporting and recordkeeping. The role emphasizes accuracy, confidentiality, and adherence to City policies while handling multi-department payroll processes and year-end filings.

The position requires strong analytical skills, experience with payroll software and Excel, and the ability to coordinate with the Finance

Qualificações

• Payroll administration principles and practices.
• Payroll tax laws and reporting requirements.
• Wage garnishments, payroll deductions and direct deposit processing.
• Governmental accounting principles related to payroll.
• Payroll accounting, reconciliation procedures and financial record keeping.
• Internal controls and financial reporting practices.
• Confidentiality practices related to payroll and financial records.

Responsabilidades

• Process and administer payroll for all City employees.
• Review payroll records, time sheets, leave balances and payroll adjustments for accuracy and completeness.
• Process payroll deductions, garnishments, direct deposits and other payroll-related transactions.
• Maintain payroll records and supporting documentation in accordance with applicable records retention requirements.
• Prepare payroll tax reports and ensure timely submission of required payroll filings.
• Prepare year-end payroll reports, including W-2s and other required tax documents.
• Reconcile payroll records with accounting and financial records.
• Prepare payroll journal entries, reconciliations and supporting documentation.
• Ensure payroll compliance with applicable federal, state and local laws, regulations and City policies.
• Coordinate payroll processing to ensure compliance with FLSA, IRS regulations, retirement reporting requirements and other applicable payroll requirements.
• Respond to employee inquiries regarding payroll, deductions, leave balances and compensation.
• Prepare payroll reports, spreadsheets and supporting financial documentation.
• Assist with annual financial audits by preparing payroll schedules, reports and supporting documentation.
• Maintain confidentiality of payroll and financial information.
• Assist with Finance Department projects and administrative assignments as directed.
• Maintain acceptable attendance and the ability to work effectively with others.
• Any specific requirements stated in the "offer of employment letter."
• Safety for oneself and others is a primary responsibility of every employee.
• Perform related duties and responsibilities as required.

Conhecimentos

Payroll administration

Payroll tax laws

Wage garnishments

Payroll reconciliation

Confidentiality practices

Communication skills

Formação académica

Associate degree in Accounting/Finance/Business Administration or related field

Ferramentas

Payroll software

Microsoft Excel

Microsoft Office

Descrição da oferta de emprego

Ponca City is seeking a technical payroll professional to manage the City’s payroll system, ensure compliance with federal, state, and local regulations, and support payroll reporting and recordkeeping. The role emphasizes accuracy, confidentiality, and adherence to City policies while handling multi-department payroll processes and year-end filings.

The position requires strong analytical skills, experience with payroll software and Excel, and the ability to coordinate with the Finance