Payroll Coordinator - DPW-Financial Services

City of Indianapolis and Marion County; Indianapolis (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

The City of Indianapolis and Marion County seeks a payroll administrator to ensure accurate payroll activities across dual financial systems, including reporting, training, and maintenance of payroll information.

Responsibilities include reviewing payrolls, validating data transfers between timekeeping systems, resolving system questions, and preparing payroll reports. Requires a degree or 4 years payroll experience; KRONOS and PeopleSoft knowledge is preferred.

Qualifications

• Associates or Bachelor's degree in Accounting, Finance, Business Administration or Public Administration required, or a minimum of four years payroll experience.
• Working knowledge of KRONOS and PeopleSoft is highly recommended with the ability to learn multiple software.
• Must have analytical ability and critical thinking skills.
• Excellent customer service, with strong speaking, writing, and listening skills.
• Must prioritize multiple tasks, meet deadlines, and handle confidential information.

Responsibilities

• Participates in formulating and executing payroll policy for the agency.
• Reviews bi-weekly and weekly employee payrolls for accuracy and completeness.
• Facilitates and verifies data transfers between timekeeping systems.
• Answers questions and resolves problems between various financial systems.
• Reconciliation of employee payable hours and payroll requirements.
• Provides work direction in training supervisors and managers of our payroll system.
• Serves as a liaison to City Payroll and employees.
• Maintain existing payroll programs and procedure payroll reports.
• Prepares various reports and payroll.
• Prepares required forms for pay increases, promotions, retirements and deaths.
• Provides insurance information and assist employees with enrollment/changes.
• Primary point of contact for any changes in tax, benefit, or extended leave information.
• Works with upper management to update wage projections to ensure budgetary compliance.

Skills

Analytical ability

Critical thinking

Customer service

Time management

Attention to detail

Education

Associates or Bachelor's degree in Accounting, Finance, Business Administration or Public Administration

Tools

KRONOS

PeopleSoft

Job description

Position is responsible for ensuring accurate payroll activities in dual financial systems for all agency employees including the reporting, training, and maintenance of payroll information in various applications.Administers payroll policies and procedures per collective bargaining agreement.

Duties and responsibilities

• Participates in formulating and executing payroll policy for the agency.
• Reviews bi-weekly and weekly employee payrolls for accuracy and completeness.
• Facilitates and verifies data transfers between timekeeping systems.
• Answers questions and resolves problems between various financial systems.
• Reconciliation of employee payable hours and payroll requirements.
• Provides work direction in training supervisors and managers of our payroll system.
• Serves as a liaison to City Payroll and employees.
• Maintain existing payroll programs and procedure payroll reports.
• Prepares various reports and payroll.
• Prepares required forms for pay increases, promotions, retirements and deaths.
• Provides insurance information and assist employees with enrollment/changes.
• Primary point of contact for any changes in tax, benefit, or extended leave information.
• Works with upper management to update wage projections to ensure budgetary compliance.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Associates or Bachelor's degree in Accounting, Finance, Business Administration or Public Administration is required or a minimum of 4 years of payroll experience. Working knowledge of KRONOS and PeopleSoft is highly recommended with the ability to learn and master a variety of software. Must have analytical ability and critical thinking skills. Excellent customer service, as speaking, writing and listening skills are crucial. Must be able to prioritize multiple tasks, meet deadlines, maintain a flexible attitude, and work with diverse groups. Must be detail oriented and able to maintain confidential information.

Work is conducted in a standard office environment with occasional travel outside to different meeting sites. Will be required to work on weekends occasionally.