Public Sector Admin Assistant: Impactful Operations Support

Loudoun County Government; Ashburn (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

Loudoun County Government is seeking an experienced Administrative Assistant to join the Youth Services Department in Ashburn, Virginia. The role supports complex administrative tasks, human resources, payroll, accounts payable, and departmental operations in a fast-paced government environment.

Responsibilities include managing budgets, purchasing, records maintenance, meetings coordination, and providing professional customer service to internal and external stakeholders.

Qualifications

• High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.
• Demonstrated ability to manage multiple priorities and provide professional customer service.
• Experience with office administration, payroll, accounts payable, or purchasing is a plus.

Responsibilities

• Reconciles accounts and expenditures against purchase orders. Communicates with vendors to confirm purchase orders have been processed and responds to vendor inquiries regarding purchasing transactions.
• Coordinates meetings, including scheduling, room reservations, materials, and other logistical arrangements as needed.
• Prepares requisitions for office supplies, equipment, and services and coordinates orders in accordance with established procedures.
• Provides courteous, timely, and professional customer service to County staff, vendors, citizens, and other visitors. Directs inquiries to the appropriate staff.
• Answers and evaluates incoming calls to determine the nature of the request and directs callers to the appropriate staff for assistance.
• Receives, opens, and date stamps and distributes incoming mail and correspondence; and prepares outgoing departmental mail for scheduled pickup.
• Processes procurement card payments. Maintains required procurement card records, reconciles transactions in accordance with established policies and procedures, conducts audits of procurement card purchases, and manages the department's procurement card inventory.
• Coordinates the transfer and storage of departmental records to an off-site records facility. Maintains accurate documentation of stored files and facilitates records retrieval as needed.

Skills

Organizational skills

Customer service

Attention to detail

Communication skills

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Loudoun County Government is seeking an experienced Administrative Assistant to join the Youth Services Department in Ashburn, Virginia. The role supports complex administrative tasks, human resources, payroll, accounts payable, and departmental operations in a fast-paced government environment.

Responsibilities include managing budgets, purchasing, records maintenance, meetings coordination, and providing professional customer service to internal and external stakeholders.