Procurement Assistant

Loudoun County Government; Leesburg (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

Loudoun County Department of General Services is seeking a full-time Procurement Assistant in Leesburg, VA to support the Procurement Team with requisitions, change orders, data entry in Oracle, and vendor communications.

The role emphasizes accuracy, spelling and grammar, and familiarity with MS Office; prior government purchasing experience is a plus. The position is 37.5 hours per week, Monday–Friday, during daytime hours.

Qualifications

• High School diploma or equivalent required.
• Prefer at least six months of government purchasing experience.
• Experience with Oracle Purchasing System is preferred.
• Strong MS Office skills, especially Excel and Outlook, are highly preferred.

Responsibilities

• Process Requisitions (RQs) and Change Order Requests.
• Enter data into Oracle and other purchasing systems.
• Research vendor quotes for products and services.
• Manage fixed asset inventory and provide updates to senior management.
• Coordinate with end users and project managers for purchase orders status.
• Provide courteous and timely customer service to internal and external customers.

Skills

Data entry

MS Office

Oracle Purchasing

Vendor quotes

Customer service

Attention to detail

Education

High School diploma or equivalent

Tools

Oracle Purchasing

Job description

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

Introduction

The Loudoun County Department of General Services (DGS) plays a crucial role in the efficient operation of county government by providing essential services that ensure our community runs smoothly. Our team is dedicated to maintaining county facilities, managing capital projects, overseeing fleet services, handling waste management, providing safe, reliable transit services and supporting emergency functions. We strive to deliver high-quality, cost-effective solutions that benefit residents and employees alike. With a commitment to sustainability, innovation, and operational excellence, General Services fosters a dynamic and rewarding work environment for individuals looking to make a meaningful impact in local government.

Job Summary

The Loudoun County Department of General Services is currently seeking qualified applicants to fill a full-time Procurement Assistant vacancy within the Management Support Services Division. This is a 37.5 hour per week position, Monday - Friday, during core daytime business hours.

We are looking for a dependable, detail-oriented individual who can multi-task in a fast-paced work environment. The successful candidate will demonstrate a high degree of accuracy in their work, along with excellent spelling and grammar. Knowledge of construction industry terminology and the ability to comprehend complex purchases are pluses.

This position assists the department's Procurement Team in the following areas:

• Processing Requisitions (RQs) and Change Order Requests
• Data Entry using a computerized purchasing and accounting system (Oracle)
• Researching and obtaining vendor quotes for products and services
• Managing the department's fixed asset inventory and providing updates to senior management
• Coordinating with end users and project managers to gather status updates on purchase orders
• Providing courteous and timely customer service to both internal and external customers

Hiring salary commensurate with experience.

Minimum Qualifications

High School diploma; three (3) years of work experience related to assigned area; or equivalent combination of education and experience.

• Prefer at least six (6) months of government purchasing experience in processing requisitions, change order requests, and experience with computerized purchasing and accounting systems.
• Direct experience working with Oracle Purchasing System is preferred.
• Working knowledge of MS Office (particularly Excel and Outlook) and email is highly preferred.

Job Contingencies and Special Requirements

A valid driver's license is required. Employment is contingent upon successful completion of a pre-employment background check to include criminal, credit, and DMV records.

Equal Employment Opportunity

Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation

Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at 703-777-0213 or email Human Resources.