Public Safety Records Specialist

Prince William County; Manassas (VA); On-site; USD 29,000 - 44,000; Full time

Job summary

The Prince William–Manassass Regional Adult Detention Center is seeking a Public Safety Records Technician to handle warrants, detainers, and confidential data with accuracy and discretion. You will maintain case files, prepare court-related documents, and monitor court lists daily, ensuring inmate data integrity and compliance with procedures.

Ideal candidates have a high school diploma or GED and at least one year of related experience, with strong communication and administrative skills.

Qualifications

• High school diploma or G.E.D. and 1 year of related experience.
• Must pass pre-employment physical.
• Must possess a valid driver's license.
• Must be able to pass polygraph and background check.
• Must be able to obtain Virginia Criminal Information Network Certification, Notary Public Certification.

Responsibilities

• Process warrants and detainers from local, state, and federal agencies.
• Input and accurately maintain confidential information in computer systems.
• Maintain physical copies of case record files and legal paperwork related to inmates.
• Prepare general correspondence to include lists, reports, spreadsheets and dockets.
• Monitor Circuit Court, General District Court, Juvenile and Domestic Relations Court lists daily, for incarcerated inmates and compare with agency court lists.
• Read, review and interpret court documents, including commit & release documents, dispositions & continuance notices and other paperwork affecting length of incarceration.
• Accurately compute and record sentence length, jail credit and release dates.
• Perform file audits to ensure accuracy of data entry and coding.
• Respond to inquiries from the public, staff and inmates via email, written correspondence or verbally.
• Routinely communicate with professionals in the criminal justice field including attorneys, bail bonding agents, federal, state and local law enforcement, etc.

Skills

Customer service

Communication

Multitasking

Administrative

Technical skills

Interpersonal skills

Virginia criminal law

Court procedures

VCIN/NCIC/OMS knowledge

Independent work

Education

High school diploma or G.E.D.

Tools

VCIN

NCIC

OMS

Job description

The Prince William–Manassass Regional Adult Detention Center is seeking a Public Safety Records Technician to handle warrants, detainers, and confidential data with accuracy and discretion. You will maintain case files, prepare court-related documents, and monitor court lists daily, ensuring inmate data integrity and compliance with procedures.

Ideal candidates have a high school diploma or GED and at least one year of related experience, with strong communication and administrative skills.