Public Safety Records Technician

Prince William County; Manassas (VA); On-site; USD 29,000 - 44,000; Full time

Job summary

The Prince William–Manassass Regional Adult Detention Center is seeking a Public Safety Records Technician to handle warrants, detainers, and confidential data with accuracy and discretion. You will maintain case files, prepare court-related documents, and monitor court lists daily, ensuring inmate data integrity and compliance with procedures.

Ideal candidates have a high school diploma or GED and at least one year of related experience, with strong communication and administrative skills.

Qualifications

• High school diploma or G.E.D. and 1 year of related experience.
• Must pass pre-employment physical.
• Must possess a valid driver's license.
• Must be able to pass polygraph and background check.
• Must be able to obtain Virginia Criminal Information Network Certification, Notary Public Certification.

Responsibilities

• Process warrants and detainers from local, state, and federal agencies.
• Input and accurately maintain confidential information in computer systems.
• Maintain physical copies of case record files and legal paperwork related to inmates.
• Prepare general correspondence to include lists, reports, spreadsheets and dockets.
• Monitor Circuit Court, General District Court, Juvenile and Domestic Relations Court lists daily, for incarcerated inmates and compare with agency court lists.
• Read, review and interpret court documents, including commit & release documents, dispositions & continuance notices and other paperwork affecting length of incarceration.
• Accurately compute and record sentence length, jail credit and release dates.
• Perform file audits to ensure accuracy of data entry and coding.
• Respond to inquiries from the public, staff and inmates via email, written correspondence or verbally.
• Routinely communicate with professionals in the criminal justice field including attorneys, bail bonding agents, federal, state and local law enforcement, etc.

Skills

Customer service

Communication

Multitasking

Administrative

Technical skills

Interpersonal skills

Virginia criminal law

Court procedures

VCIN/NCIC/OMS knowledge

Independent work

Education

High school diploma or G.E.D.

Tools

VCIN

NCIC

OMS

Job description

Introduction

The Prince William–Manassas Regional Adult Detention Center is seeking a motivated, career-minded individual with strong communication, administrative, and computational skills. This position is ideal for someone who takes pride in accuracy, organization, and attention to detail. Are you ready to serve the community while being part of a forward-thinking, community-focused agency? If so, the Public Safety Records Technician position may be the right fit for you. The ADC is a well-established agency in Prince William County, VA. We provide safety and security for our staff and the individuals in our care while protecting the residents of Prince William County. This position may involve direct contact with inmates housed at the facility.

Essential Job Functions

• Process information such as warrants and detainers from local, state, and federal agencies.
• Input and accurately maintain confidential information in computer systems.
• Maintain physical copies of case record files and legal paperwork related to inmates.
• Prepare general correspondence to include lists, reports, spreadsheets and dockets.
• Monitor Circuit Court, General District Court, Juvenile and Domestic Relations Court lists daily, for incarcerated inmates and compare with agency court lists.
• Read, review and interpret court documents, including commit & release documents, dispositions & continuance notices and other paperwork affecting length of incarceration.
• Accurately compute and record sentence length, jail credit and release dates.
• Perform file audits to ensure accuracy of data entry and coding.
• Respond to inquiries from the public, staff and inmates via email, written correspondence or verbally.
• Routinely communicate with professionals in the criminal justice field including attorneys, bail bonding agents, federal, state and local law enforcement, etc.

Preferred Skills

• Highly proficient in customer service
• Communication Skills – the ability to speak well and convey information clearly.
• Multitasking Skills - the ability to handle several tasks simultaneously.
• Administrative Skills - the ability to write, document, keep records and answer phones.
• Technical Skills – the ability to utilize various electronic devices and software mediums.
• Interpersonal Skills – the ability to handle conflict, be attentive and emphatic while maintaining a positive attitude.
• General knowledge of Virginia criminal law and court procedures; some working knowledge of the courts systems and other jail systems
• Any knowledge of related public safety computer systems such as VCIN, NCIC or OMS.
• Ability to function independently with little supervision.

Minimum Education, Training And Experience Requirements

High school diploma or G.E.D. and 1 year of related experience.

Entry Salary Range

Typical hiring range: $21.14 - $32.17 per hour.

• Starting hourly rate beyond minimum is based on verified related work experience and specified certifications.

Flsa

Non-exempt

Schedule Requirements

Working hours are Monday-Friday, 8:00am to 4:00pm, 37.5 hours per week.

Special Requirements

Must pass a pre-employment physical. Must possess a valid driver's license. Must be able to pass polygraph and background check. Must be able to obtain Virginia Criminal Information Network Certification, Notary Public Certification.

Physical Requirements

Positions in this class typically require reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environmental Working Conditions

Work is performed in an inherently challenging environment.

Note

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees