Public Safety Records Technician

Prince-William-County-Government; Manassas (VA); On-site; USD 295,000 - 4,432,000; Full time

Job summary

Prince William County Government's Prince William-Manassas Regional Adult Detention Center is seeking a Public Safety Records Technician with strong communication, administrative, and data-entry skills. The role involves processing warrants and detainers, maintaining confidential records, and coordinating with courts and public safety partners.

Typical schedule Monday through Friday, 8:00am to 4:00pm; 37.5 hours weekly; criteria include a high school diploma or GED and 1 year of related

Qualifications

• High school diploma or GED with 1 year of related experience.
• Accurate data entry of confidential information.
• Strong attention to accuracy, organization and deadlines.
• Familiarity with court documents and records management.
• Knowledge of Virginia court procedures is helpful.

Responsibilities

• Process warrants and detainers from local, state, and federal agencies.
• Input and maintain confidential information in computer systems.
• Maintain physical case record files and legal paperwork.
• Prepare general correspondence, spreadsheets, and dockets.
• Monitor court lists and compare with agency lists for inmates.
• Review court documents affecting incarceration length.
• Compute and record sentence length, jail credit and release dates.
• Perform file audits to ensure data-entry accuracy.
• Respond to inquiries from public, staff and inmates.
• Communicate with professionals in the criminal justice field.

Skills

Customer service

Communication

Multitasking

Administrative skills

Technical skills

Interpersonal skills

Virginia law knowledge

VCIN/NCIC/OMS knowledge

Independent work

Education

High school diploma or GED

Job description

The Prince William-Manassas Regional Adult Detention Center is seeking a motivated, career-minded individual with strong communication, administrative, and computational skills. This position is ideal for someone who takes pride in accuracy, organization, and attention to detail. Are you ready to serve the community while being part of a forward-thinking, community-focused agency? If so, the Public Safety Records Technician position may be the right fit for you.

The ADC is a well-established agency in Prince William County, VA. We provide safety and security for our staff and the individuals in our care while protecting the residents of Prince William County. This position may involve direct contact with inmates housed at the facility.

ESSENTIAL JOB FUNCTIONS

• Process information such as warrants and detainers from local, state, and federal agencies.
• Input and accurately maintain confidential information in computer systems.
• Maintain physical copies of case record files and legal paperwork related to inmates.
• Prepare general correspondence to include lists, reports, spreadsheets and dockets.
• Monitor Circuit Court, General District Court, Juvenile and Domestic Relations Court lists daily, for incarcerated inmates and compare with agency court lists.
• Read, review and interpret court documents, including commit & release documents, dispositions & continuance notices and other paperwork affecting length of incarceration.
• Accurately compute and record sentence length, jail credit and release dates.
• Perform file audits to ensure accuracy of data entry and coding.
• Respond to inquiries from the public, staff and inmates via email, written correspondence or verbally.
• Routinely communicate with professionals in the criminal justice field including attorneys, bail bonding agents, federal, state and local law enforcement, etc.

PREFERRED SKILLS

• Highly proficient in customer service
• Communication Skills - the ability to speak well and convey information clearly.
• Multitasking Skills - the ability to handle several tasks simultaneously.
• Administrative Skills - the ability to write, document, keep records and answer phones.
• Technical Skills - the ability to utilize various electronic devices and software mediums.
• Interpersonal Skills - the ability to handle conflict, be attentive and emphatic while maintaining a positive attitude.
• General knowledge of Virginia criminal law and court procedures; some working knowledge of the courts systems and other jail systems
• Any knowledge of related public safety computer systems such as VCIN, NCIC or OMS.
• Ability to function independently with little supervision.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS

High school diploma or G.E.D. and 1 year of related experience.

ENTRY SALARY RANGE

Typical hiring range: $21.14 - $32.17 per hour.

*Starting hourly rate beyond minimum is based on verified related work experience and specified certifications.

FLSA

Non-exempt

SCHEDULE REQUIREMENTS

Working hours are Monday-Friday, 8:00am to 4:00pm, 37.5 hours per week.

SPECIAL REQUIREMENTS

Must pass a pre-employment physical. Must possess a valid driver's license. Must be able to pass polygraph and background check.

Must be able to obtain Virginia Criminal Information Network Certification, Notary Public Certification.

PHYSICAL REQUIREMENTS

Positions in this class typically require reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

ENVIRONMENTAL WORKING CONDITIONS

Work is performed in an inherently challenging environment.

NOTE

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

QUESTIONS AND INFORMATION

All inquiries related to job postings; application deadlines and the status of applications should be submitted through [e-mail]. Contact information should be included in the inquiry. Applicants selected to move forward in the hiring process will be notified by phone or email.