Public Safety Records Specialist

Gallatin County; Bozeman (MT); On-site; USD 36,000 - 58,000; Full time

Job summary

Gallatin County is seeking a Records Clerk to maintain confidential records for the Bozeman Police Department, Gallatin County Sheriff’s Office, and Detention Center. The role supports the public, law enforcement, and other agencies with accurate data entry and secure record handling.

Responsibilities include filing, data entry, warrants, incident reports, and processing court-related requests. CJIN/NCIC certification is required within six months of hire.

Qualifications

• High school diploma or equivalent; and
• At least three (3) years of general office or administrative experience, preferably in a law enforcement or records management environment.
• CJIN/NCIC certification required within 6 months of hire date.

Responsibilities

• Perform data entry of case dispositions, department statistics, and updates; coordinate reporting with CJIN, NCIC, and the Montana Board of Crime Control.
• Maintain electronic and manual filing systems for correspondence, case reports, inmate files, fingerprint cards, background checks, and other confidential materials.
• Enter, query, clear, and cancel records for wanted persons, stolen property, missing persons, and other data; conduct verification checks and monthly validation reviews for the Department of Justice.
• File and maintain Bozeman Police Department and Gallatin County Sheriff’s Office incident reports and Detention Center files.
• Enter final disposition information from courts into the Records Management System and seal or update records as required by court order.
• Enter and update criminal warrants and summons in the Warrant Module; ensure status changes are reflected and alerts are maintained.
• Redact confidential information before dissemination of reports; copy, record, and distribute reports and collect fees as needed.
• Run criminal history and background checks for authorized agencies and purposes.
• Prepare and process court-related discovery requests and subpoenas.

Skills

Data entry

Records management

Confidentiality

Communication

Attention to detail

Education

High school diploma or equivalent

Tools

Windows

RMS

CJIN/NCIC

CAD

Job description

Gallatin County is seeking a Records Clerk to maintain confidential records for the Bozeman Police Department, Gallatin County Sheriff’s Office, and Detention Center. The role supports the public, law enforcement, and other agencies with accurate data entry and secure record handling.

Responsibilities include filing, data entry, warrants, incident reports, and processing court-related requests. CJIN/NCIC certification is required within six months of hire.