Detention Clinic Admin & Records Specialist

Gallatin County; Bozeman (MT); On-site; USD 42,000 - 60,000; Full time

Job summary

Gallatin County Sheriff’s Office Detention Division seeks a Medical Records/Clinic Assistant to ensure smooth operations of the clinic and accurate medical records management. You will answer calls, provide information in compliance with HIPAA, and assist nurses and staff with charting and medication processes.

Responsibilities cover billing inquiries, audits, supplier coordination, and coordinating patient flow.

Qualifications

• Knowledge of HIPAA and patient confidentiality.
• Ability to handle sensitive information and emergency situations.
• Excellent communication and team coordination.

Responsibilities

• Answer phones and direct calls to the appropriate person.
• Maintain HIPAA compliance in all medical communications.
• Inventory, order, and stock clinic supplies and meds.
• Coordinate patient flow and assist nurses.
• Prepare and organize clinic records and audits.
• Support pharmacy-related tasks and appointments.

Skills

HIPAA compliance

Medical records management

Telephone handling

Data entry

Billing inquiries

Education

Two years post-secondary education or training in office management, business, accounting

Tools

Electronic Health Records (EHR)

Job description

Gallatin County Sheriff’s Office Detention Division seeks a Medical Records/Clinic Assistant to ensure smooth operations of the clinic and accurate medical records management. You will answer calls, provide information in compliance with HIPAA, and assist nurses and staff with charting and medication processes.

Responsibilities cover billing inquiries, audits, supplier coordination, and coordinating patient flow.