SAR Administrative Support Specialist

State of Montana; Bozeman (MT); On-site; USD 31,000 - 38,000; Full time

Job summary

State of Montana’s Gallatin County Sheriff’s Office is seeking an Administrative Specialist to support the Search and Rescue (SAR) Division in Bozeman. You will assist the SAR Captain and Training Coordinator with administrative workflows, schedules, and office operations, including accounts payable/receivable processing and reporting.

The role requires strong MS Office and financial software skills, a professional approach to confidential information, and the ability to handle after-hours

Qualifications

• Requires knowledge of local and state statutes, rules, and procedures of county government.
• Ability to operate MS Office and financial software and SAR software.
• Excellent written and verbal communication; maintain confidentiality.

Responsibilities

• Respond to inquiries from public and volunteers and manage calendars for SAR Captain and Training Coordinator.
• Process SAR A/P and A/R documents and track funds; assist with asset forms and disposal.
• Prepare and submit reimbursements through SAR Subcommittee or other committees; help with budget planning.
• Coordinate onboarding of new volunteers; ensure background investigations are completed.
• Serve as Public Information Officer for GCSO – SAR and handle SAR social media and public reports.

Skills

Accounts Payable

Accounts Receivable

Calendar Management

Record Keeping

Communication Skills

Budgeting

Education

High school diploma

Tools

MS Office

Financial software

SAR software

Job description

State of Montana’s Gallatin County Sheriff’s Office is seeking an Administrative Specialist to support the Search and Rescue (SAR) Division in Bozeman. You will assist the SAR Captain and Training Coordinator with administrative workflows, schedules, and office operations, including accounts payable/receivable processing and reporting.

The role requires strong MS Office and financial software skills, a professional approach to confidential information, and the ability to handle after-hours