Public Safety Parking & Fleet Administrative Assistant

Mount St. Mary's University; Saint Anthony (MD); On-site; USD 20,664 - 22,730; Part time

Benefits offered by this job

Tuition Remission Benefits

Job summary

Mount St. Mary's University is seeking a part-time Public Safety Parking & Fleet Administrative Assistant in Maryland. This role coordinates the university's parking enforcement program and fleet management.

The Assistant manages vehicle registrations, parking permits, and supports compliance documentation. Strong communication and organizational skills are crucial for addressing community inquiries and administrative tasks, while being proficient in Excel and other tools like Adobe and Canva.

Salary ranges from $15.00 to $16.50 per hour, depending on experience.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• Strong communication and advanced computer skills.
• Ability to manage stressful situations effectively.

Responsibilities

• Coordinate and support parking enforcement and fleet management.
• Manage vehicle registration and parking permits.
• Assist with Clery compliance and administrative tasks.

Skills

Good communication skills

Advanced computer knowledge

Good human relations skills

Ability to work with stressful situations

Education

High school diploma or equivalent (Associate's degree preferred)

Tools

Excel

Adobe

Canva

Job description

The Public Safety Parking & Fleet Administrative Assistant is responsible for coordinating and supporting the University’s parking enforcement program and fleet management operations. This role oversees vehicle registration for students and staff, administers parking permits, and ensures consistent enforcement of university parking policies and regulations.

The position manages the University’s fleet program, including vehicle inventory, distribution, tracking, and recordkeeping to ensure proper utilization, compliance, and maintenance coordination. The Assistant monitors parking activity, supports enforcement processes, and assists with data analysis related to parking and fleet operations.

The position also supports Clery compliance documentation and other departmental administrative functions as needed. This role requires professional and effective communication with the university community to address parking, permitting, and fleet-related inquiries while delivering a high level of customer service. Strong organizational, multitasking, and problem-solving skills are essential. Administrative responsibilities include data entry and reporting using Excel, maintaining records in department software systems, and creating materials using tools such as Adobe and Canva.

The Assistant must adhere to all university safety policies and procedures applicable to the work environment. This position supports the Director and Deputy Director of Public Safety with additional duties as assigned and reports directly to the Director of Public Safety.

Essential Duties and Responsibilities

• Supports and assists the Director and Deputy Director in performance of their duties and follows their directions/requests.
• Data entry of vehicle registrations and issuance of parking decals. This includes identifying vehicle owners of citations, monitoring citations for appeals process, preparing citations for adjudication data entry of all billed citations, and all filing/history needs of this process.
• Management of fleet vehicles, certified drivers, billing and related tasks.
• Assist with Clery compliance administrative tasks.
• Conduct analysis and develop reports related to department activities.
• Attentiveness to fire security and safety hazards, taking corrective measures or documenting for repair through the work order system.
• Operate the University phone system in a professional and polite manner.
• Issue temporary vehicle registrations.
• Work with the Premisys access control system.
• Must adhere to the rules of confidentiality.
• Assist with the management of the University's access control system. programs card readers with time zones/schedules. Work with campus departments, including the Frederick campus, regarding door access needs.
• Complete other administrative tasks as assigned.

Job Requirements: Education, Experience and Skills

Minimum Qualifications

• High school diploma or equivalent. (Associate's degree preferred.)
• Good communication skills required. advanced computer knowledge.
• Good human relations skills required.
• Ability to work with and resolve stressful and challenging situations.
• Successful passing of a background check.

Salary/Hours/Benefits

• Salary Range $15.00-$16.50/hour (compensation depends on experience, education, and knowledge).
• Part-Time (20 hours per week).
• Tuition Remission Benefits.