Public Safety Admin Coordinator II — Onsite (Worcester)

UMass Chan Medical School; Worcester (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

UMass Chan Medical School in Worcester, MA, seeks an Administrative Coordinator II to support the Public Safety department. The role focuses on coordinating department administration, budgeting, and communications, with a strong emphasis on independent project execution.

Key responsibilities include managing budgets, staff training, process design, and ensuring confidentiality of sensitive information. This exempt, full-time position offers 100% onsite work and a base salary range of $48,000 to

Qualifications

• Bachelor of Science degree or equivalent experience.
• 1–3 years of executive/administrative coordination experience.
• Excellent word processing and spreadsheet skills.
• Strong grammar, spelling, and oral and written communication skills.
• Ability to organize and manage a complex office with minimal supervision.
• Initiative and independent judgment in organizing and completing projects.

Responsibilities

• Participate in planning and organization of all office functions including budgeting, policies, procedures, and procurement.
• Compile budget information, support department accounting, and assist with fiscal projects.
• Monitor fund disbursement for budget compliance.
• Coordinate travel.
• Perform executive/administrative functions with a high degree of independent action.
• Design and produce graphics using various software applications.
• Train staff in basic and advanced software usage.
• Oversee, train, and monitor clerical staff.
• Maintain confidentiality of department records and sensitive information.
• Set priorities, assign tasks, and manage department workflow.
• Respond to emergencies and coordinate resources in the absence of department heads.
• Act as liaison with constituent groups, senior leadership, and employees.
• Perform other duties as required.

Skills

Word processing

Spreadsheets

Communication skills

Organizational skills

Independent judgment

Education

Bachelor of Science degree or related field

Tools

PeopleSoft

Job description

UMass Chan Medical School in Worcester, MA, seeks an Administrative Coordinator II to support the Public Safety department. The role focuses on coordinating department administration, budgeting, and communications, with a strong emphasis on independent project execution.

Key responsibilities include managing budgets, staff training, process design, and ensuring confidentiality of sensitive information. This exempt, full-time position offers 100% onsite work and a base salary range of $48,000 to