Administrative Coordinator II - Public Safety

UMass Chan Medical School; Worcester (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

UMass Chan Medical School in Worcester, MA, seeks an Administrative Coordinator II to support the Public Safety department. The role focuses on coordinating department administration, budgeting, and communications, with a strong emphasis on independent project execution.

Key responsibilities include managing budgets, staff training, process design, and ensuring confidentiality of sensitive information. This exempt, full-time position offers 100% onsite work and a base salary range of $48,000 to

Qualifications

• Bachelor of Science degree or equivalent experience.
• 1–3 years of executive/administrative coordination experience.
• Excellent word processing and spreadsheet skills.
• Strong grammar, spelling, and oral and written communication skills.
• Ability to organize and manage a complex office with minimal supervision.
• Initiative and independent judgment in organizing and completing projects.

Responsibilities

• Participate in planning and organization of all office functions including budgeting, policies, procedures, and procurement.
• Compile budget information, support department accounting, and assist with fiscal projects.
• Monitor fund disbursement for budget compliance.
• Coordinate travel.
• Perform executive/administrative functions with a high degree of independent action.
• Design and produce graphics using various software applications.
• Train staff in basic and advanced software usage.
• Oversee, train, and monitor clerical staff.
• Maintain confidentiality of department records and sensitive information.
• Set priorities, assign tasks, and manage department workflow.
• Respond to emergencies and coordinate resources in the absence of department heads.
• Act as liaison with constituent groups, senior leadership, and employees.
• Perform other duties as required.

Skills

Word processing

Spreadsheets

Communication skills

Organizational skills

Independent judgment

Education

Bachelor of Science degree or related field

Tools

PeopleSoft

Job description

Administrative Coordinator II - Public Safety

Job Number: 2026-52070

Category: Administrative Professional

Location: Worcester, MA

Shift: Day

Exempt/Non-Exempt: Exempt

Business Unit: UMass Chan Medical School

Department: Public Safety

Job Type: Full-Time

Union Code: Non Union Position - Non Unit Professional (W60)

Num. Openings: 1

Post Date: Oct. 15, 2026

Work Location: 100% Onsite

Salary Minimum: USD $48,000.00/Hr.

Salary Maximum: USD $64,000.00/Hr.

GENERAL SUMMARY OF POSITION:

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

MAJOR RESPONSIBILITIES:

• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
• Compile budget information, support department accounting, and assist with all fiscal projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
• Coordinate travel
• Perform complex and varied executive/administrative functions which require a high degree of independent action
• Design and produce graphics using a variety of software applications
• Train staff in both basic and enhanced use of software applications
• Oversee, train, and monitor clerical staff
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
• Performs other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor of Science degree in a related field, or equivalent experience
• 1-3 years of experience in executive/administrative coordination, or related experience
• Excellent word processing and spreadsheet skills
• Strong grammar, spelling, and oral and written communication skills required
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision
• Demonstrated initiative and independent judgment in organizing and completing projects.

Preferred Qualifications:

• Previous experience working in a law enforcement or public safety administrative role.
• Experience with payroll processing or timekeeping, specifically PeopleSoft.

#LI-AC1

Posting Disclaimer:

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.