Public Safety Admin Assistant: Front Desk & Records (Temp)

State of Colorado; Lakewood (CO); On-site; USD 34,000 - 39,000; Full time

Job summary

The State of Colorado, Division of Fire Prevention and Control, is seeking a Temporary Aide. This on-site position handles administrative tasks, licensing, payments, mail processing and customer support in a public safety environment.

The role requires 2 years of relevant experience or an equivalent combination of education and experience, with strong office software skills. Temporary status with potential 9-month duration and standard M-F work hours.

Qualifications

• Two years of experience providing administrative, clerical, reception, or customer service support in a professional office environment.
• A combination of related education and experience equal to two years.
• If education is substituted for work experience, an unofficial transcript must be provided with your application.

Responsibilities

• Process license applications for Pre-Qualified Building Departments and for the Special Inspector and Delegated Building Inspector Certification Programs.
• Review applications for completeness, note missing documentation, contact the applicant, verify fees, and route to staff for approval.
• Process payments, issue permits, and email certificates to applicants.
• Receive, open, sort, and distribute mail; archive permits and plan reviews as assigned.
• Process license applications for Fireworks programs; perform background checks as needed and issue licenses.
• Provide internal and external customer support; answer phones and greet visitors.

Skills

Administrative support

Customer service

Data entry

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

The State of Colorado, Division of Fire Prevention and Control, is seeking a Temporary Aide. This on-site position handles administrative tasks, licensing, payments, mail processing and customer support in a public safety environment.

The role requires 2 years of relevant experience or an equivalent combination of education and experience, with strong office software skills. Temporary status with potential 9-month duration and standard M-F work hours.