Public Records & Office Operations Specialist

Fort Bend County; United States; On-site; USD 46,820,000 - 58,540,000; Full time

Benefits offered by this job

TCDRS retirement system

Benefits package

Job summary

Fort Bend County Fire Marshal’s Office seeks an administrative support specialist to manage case files, answer calls, and schedule inspections. You will assist citizens daily and coordinate with inspectors to ensure timely life-safety reviews.

The role requires attention to detail, strong communication, and proficiency with Word/Excel. Bilingual Spanish is a plus; a valid driver’s license is required.

The county offers a comprehensive benefits package and equal opportunity employment.

Qualifications

• High School Diploma or GED required.
• Minimum 2 years of related experience.
• Strong computer and typing skills (40 WPM), Microsoft Word/Excel experience.
• Excellent verbal and written communication; strong interpersonal skills.
• Public relations capability; organized and able to multitask under deadlines.
• Spanish bilingualism preferred.
• Valid driver's license.

Responsibilities

• Creates case and incident files and reports; compiles information for a complete file.
• Maintains office communication, answers phones, and relays messages.
• Assists county customers and citizens daily.
• Schedules inspections and life safety appointments; coordinates with inspectors.
• Creates/organizes/maintains project files; ensures accuracy of information.
• Processes plans and payments; maintains the plans log and updates customers.
• Responds to public records requests related to the Fire Marshal’s Office.
• Supports monthly reports and Records Management System data entry.
• Assists with emergency management duties as directed during local states of disaster.

Skills

Communication skills

Public relations

Organizational skills

Interpersonal skills

Bilingual Spanish (preferred)

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Typing 40 WPM

Job description

Fort Bend County Fire Marshal’s Office seeks an administrative support specialist to manage case files, answer calls, and schedule inspections. You will assist citizens daily and coordinate with inspectors to ensure timely life-safety reviews.

The role requires attention to detail, strong communication, and proficiency with Word/Excel. Bilingual Spanish is a plus; a valid driver’s license is required.

The county offers a comprehensive benefits package and equal opportunity employment.