Records Specialist- Sheriff's Office

Fort Bend County; Richmond (TX); On-site; USD 28,000 - 30,000; Full time

Job summary

Fort Bend County is seeking a Records Specialist to input and transfer reports into the database, prepare records for scanning, and assist the public and law enforcement at the lobby or by phone. The role includes filing, maintaining confidentiality, handling cash deposits, and responding to subpoenas and Open Records requests. A Nelson-Denny test is required during the process.

Salary: $20.50 per hour. Location: Richmond, Texas. Closing date: Upon filling position.

Qualifications

• U.S. Citizen or U.S. Permanent Resident.
• High School Diploma/GED requirement.
• Six months job related experience required.
• Good computer and typing skills expected.
• Working knowledge of database software required.
• Good verbal and written communication and bookkeeping skills.
• Ability to prioritize own work and interact with public and officials.
• TCIC/NCIC access restrictions within first year.
• Valid Texas Driver's License.

Responsibilities

• Inputs and transfers reports into computer database; prepares records for scanning and archiving.
• Assists public and law enforcement at lobby window or by phone; directs to appropriate person.
• Answers mail, fax and NCIC/TCIC inquiries on reports and background checks.
• Maintains filing system for all official records; ensures security of records.
• Maintains cash fund and prepares weekly cash deposits.
• Prepares TLETS validations and computer merges.
• Responds to subpoenas for court appearances and Open Records requests.
• Participates in emergency management duties during local disasters as directed.

Skills

Typing

Good communication skills

Interpersonal skills

Public interaction

Education

High School Diploma/GED

Tools

Database software

Job description

If you are a current Fort Bend County employee (excluding election workers): Please click here to apply through the internal Workday Jobs Hub. If you cannot access the Jobs Hub, please contact Human Resources.

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the \"quality of life\" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

Records Specialist

• Inputs and transfers reports and supplements into computer database; Prepares records for scanning and archiving.


• Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.


• Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks.


• Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records.


• Maintains cash fund and prepares weekly cash deposits.


• Prepares TLETS validations.


• Prepares computer merges.


• Prepares information requested in subpoenas for court appearances and information requested in Open Records Request.


• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Minimum Requirements

• U.S. Citizen or U.S. Permanent Resident


• High School Diploma/GED


• Six months job related experience


• Good computer and typing skills.


• Working knowledge of database software.


• Good verbal and written communication skills along with bookkeeping and organizational skills.


• Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials.


• Ability to prioritize own work.


• TCIC/NCIC Less than Full Access within first year of employment.


• Valid Texas Driver's License


• IMPORTANT – TESTING REQUIREMENT (PLEASE READ)

All applicants must schedule and pass the required Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process.

Applicants MUST contact the Sheriff’s Office Human Resources to schedule the test before proceeding.

Do Not wait until later in the process.

How to Schedule Your Test

Contact the Sheriff’s Office Human Resources directly Monday-Friday between the hours of 8:00am-4:00pm

Nelson Denny Test – Call to schedule: (Penni Fields) 281-238-1586 or (J.R. Galvan) 281-238-1587.

Nelson Denny Test: 35 Minutes

Location (Gus George Academy Building):

Fort Bend County Sheriff’s Office

Human Resources

1521 Eugene Heimann Circle, Suite 144

Richmond, Texas 77469

Salary Range: $20.50 per hour

Closing Date: Upon Filling Position

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.