Public Records & Meetings Administrative Analyst

SAN-Diego-Association-of-Governments; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

SAN-Diego Association of Governments is seeking an Administrative Analyst to perform professional, analytical, and administrative duties supporting governance, public records, and meeting administration. The role focuses on agenda production, document quality, and compliance with agency procedures, with public-facing materials and board materials accuracy.

The position will support PRR processes, meeting coordination, and staff in the Clerk Team, providing backup to the Deputy Clerk as needed.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience in program administration or records management is a plus.
• Ability to maintain meeting calendars, publications logs, and membership directories.
• Strong communication and analytical skills; ability to summarize data effectively.
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Provide general administrative support to the Clerk of the Board team and coordinate with departmental staff.
• Maintain records and ensure consistency with retention and governance requirements.
• Collect and organize information to support agenda workflows and meeting documentation.
• Review items for completeness and format reports for approval workflows.
• Proofread, edit, and format staff reports and public-facing materials for accuracy.
• Publish and update agendas, notices, and follow-up documents per posting rules.
• Assign resolution and ordinance numbers when adopted by the Board or Committees.
• Attend public meetings and document actions, track attendance, and prepare minutes.
• Post minutes and maintain meeting archives; ensure materials are indexed and accessible.
• Coordinate interpreter and translation services for meetings and materials.
• Train staff on agenda management software and related workflows.
• Maintain meeting calendars, publication logs, and membership directories; update as needed.
• Assist with PRR intake, tracking, and timely responses under the California Public Records Act.
• Coordinate with the Office of General Counsel to gather and organize responsive documents.
• Maintain PRR logs, templates, and related documentation; assist with PRR metrics.
• Serve as backup to the Deputy Clerk of the Board and perform related duties as assigned.

Skills

Communication skills

Project management

Organizational skills

MS Office

SharePoint

Education

Bachelor's degree in Public Administration or related field

Tools

eScribe Agenda Management software

Spreadsheets

Databases

Job description

SAN-Diego Association of Governments is seeking an Administrative Analyst to perform professional, analytical, and administrative duties supporting governance, public records, and meeting administration. The role focuses on agenda production, document quality, and compliance with agency procedures, with public-facing materials and board materials accuracy.

The position will support PRR processes, meeting coordination, and staff in the Clerk Team, providing backup to the Deputy Clerk as needed.