Administrative Analyst I/II

SAN-Diego-Association-of-Governments; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

SAN-Diego Association of Governments is seeking an Administrative Analyst to perform professional, analytical, and administrative duties supporting governance, public records, and meeting administration. The role focuses on agenda production, document quality, and compliance with agency procedures, with public-facing materials and board materials accuracy.

The position will support PRR processes, meeting coordination, and staff in the Clerk Team, providing backup to the Deputy Clerk as needed.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience in program administration or records management is a plus.
• Ability to maintain meeting calendars, publications logs, and membership directories.
• Strong communication and analytical skills; ability to summarize data effectively.
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Provide general administrative support to the Clerk of the Board team and coordinate with departmental staff.
• Maintain records and ensure consistency with retention and governance requirements.
• Collect and organize information to support agenda workflows and meeting documentation.
• Review items for completeness and format reports for approval workflows.
• Proofread, edit, and format staff reports and public-facing materials for accuracy.
• Publish and update agendas, notices, and follow-up documents per posting rules.
• Assign resolution and ordinance numbers when adopted by the Board or Committees.
• Attend public meetings and document actions, track attendance, and prepare minutes.
• Post minutes and maintain meeting archives; ensure materials are indexed and accessible.
• Coordinate interpreter and translation services for meetings and materials.
• Train staff on agenda management software and related workflows.
• Maintain meeting calendars, publication logs, and membership directories; update as needed.
• Assist with PRR intake, tracking, and timely responses under the California Public Records Act.
• Coordinate with the Office of General Counsel to gather and organize responsive documents.
• Maintain PRR logs, templates, and related documentation; assist with PRR metrics.
• Serve as backup to the Deputy Clerk of the Board and perform related duties as assigned.

Skills

Communication skills

Project management

Organizational skills

MS Office

SharePoint

Education

Bachelor's degree in Public Administration or related field

Tools

eScribe Agenda Management software

Spreadsheets

Databases

Job description

Role

The Administrative Analyst performs professional, analytical, and administrative duties that contribute to the agency's governance, public records, and meeting administration functions. The position plays a key role in agenda production, document quality control, public facing material accuracy, meeting coordination, and system administration for agency reporting tools.

The Analyst ensures materials presented to the Board of Directors, Policy Advisory Committees (PACs), and working groups are accurate, complete, formatted to agency standards, and published in accordance with legal requirements and agency procedures. The role supports SANDAG's organizational goals by strengthening transparency, ensuring consistent documentation, and maintaining compliance with established workflows.

The Analyst also supports the agency's Public Records Request (PRR) process by assisting with request intake, gathering responsive documents, maintaining tracking logs, and helping ensure timely, accurate responses in accordance with the California Public Records Act.

This position will be filled at the I or II level depending on qualifications and experience of the selected candidate.

Overview of the Clerk Team

The Clerk Team plays a pivotal role in helping the organization demonstrate transparency, consistency, and professionalism as a public agency. This team provides operational support for public meetings, agenda processes, records management, and governance compliance. Activities include preparing, posting, and archiving official records; coordinating meeting logistics; maintaining compliance with legal posting requirements; and supporting public access to agency actions.

• Provide general administrative support to the Clerk of the Board team, including coordination with departmental staff, preparation of correspondence, and maintenance of operational records.
• Assist with records organization and documentation practices, ensuring consistency with retention and governance requirements.
• Collect, compile, and organize information from various sources to support agenda workflows and meeting documentation.
• Support agenda development by reviewing items for completeness and proper formatting; coordinate with departmental staff during report preparation and approval workflows.
• Proofread, edit, and format staff reports and public-facing materials for accuracy, consistency, and compliance with agency standards.
• Prepare, publish, and update agendas, supplemental materials, public notices, and follow-up documents in accordance with posting requirements.
• Assign resolution and ordinance numbers once adopted by the Board or Committees.
• Attend public meetings and provide live Clerk support for Policy Advisory Committees, including documenting actions, tracking attendance, administering public comment, and preparing minutes.
• Post minutes and follow-up actions; maintain meeting archives and ensure materials are accurately indexed and accessible.
• Coordinate interpreter and translation services for meetings and public materials.
• Train agency staff on agenda management software, including formatting standards, workflow processes, and best practices for report submission.
• Maintain meeting calendars, publication logs, and membership directories; update information as membership changes occur.
• Support the intake, tracking, and timely handling of Public Records Requests (PRRs) in accordance with the California Public Records Act.
• Coordinate with the Office of General Counsel and departmental staff to gather and organize responsive documents.
• Maintain PRR logs, templates, and related documentation; assist with preparing periodic PRR metrics and status updates.
• Serve as backup to the Deputy Clerk of the Board and perform related duties and responsibilities, as assigned.

• Bachelor's degree with major course work in Public Administration, Business Administration, or a related field. A combination of education and recent work experience may be considered in lieu of the bachelor’s degree.
• One or more years of increasingly responsible experience in program administration, experience in areas such as departmental staff, preparation of correspondence and or maintenance of operational records.
• Demonstrated ability to update and maintain meeting calendar, publications logs, and membership directories.
• Demonstrated experience researching, compiling, organizing, analyzing, and summarizing data and information; ability to communicate key observations and potential areas for improvement.
• Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
• Ability to expand and develop subject matter expertise in industry standard and tools, including new technologies, such as eScribe Agenda Management software.
• Strong ability to rapidly absorb new or complex information or guidance, distill key themes and takeaways, synthesize analysis, and apply within the context of their projects.
• Proficient in Microsoft Office suite and SharePoint, and the ability to quickly understand and navigate other systems and applications.
• Strong communication, project management, and organizational skills.

First review of applications: October 06, 2026

Expected start date: November 2026