Public Records & Disclosure Specialist

Washington State Department of Ecology; Richland (WA); Hybrid; USD 43,000 - 57,000; Full time

Job summary

Washington State Department of Ecology in Richland, WA seeks a Records and Public Disclosure Coordinator to manage records through their lifecycle and coordinate public disclosure requests within the Nuclear Waste Program.

The role involves using Laserfiche/ECM tools, guiding staff on retention schedules, and ensuring regulatory compliance. Employment offers hybrid scheduling and in-training progression.

Qualifications

• Three years of experience and/or education related to the duties of the position.
• Education: college-level coursework.
• Examples Of How To Qualify: 3 years of experience; 2 years with 30-59 credits; 1 year with 60-89 credits; 90-119 credits or higher.

Responsibilities

• Organize and maintain program records throughout their full lifecycle.
• Ensure records are accessible for staff and managers to make timely decisions.
• Create, label, audit, and reconcile files in the Central Files database.
• Maintain and improve the Central Files database and update entries as needed.
• Manage the transfer of records to the State Records Center and dispose according to retention schedules.
• Support onboarding/offboarding by integrating records into the filing system.
• Use Laserfiche and ECM software to manage program records.
• Review, track, and process public disclosure requests with redaction as needed.
• Assist with litigation holds and discovery by retrieving records.

Skills

Records Management

Retention & Governance

Records Research

Electronic Records Search

Database Filing

Problem Solving

Laserfiche

ECM Tools

Program Databases

Outlook

Education

College-level coursework

Tools

Laserfiche

ECM tools

Program databases

Outlook

SharePoint

Job description

Washington State Department of Ecology in Richland, WA seeks a Records and Public Disclosure Coordinator to manage records through their lifecycle and coordinate public disclosure requests within the Nuclear Waste Program.

The role involves using Laserfiche/ECM tools, guiding staff on retention schedules, and ensuring regulatory compliance. Employment offers hybrid scheduling and in-training progression.