Public Records Disclosure Specialist (Hybrid)

Newsletter Jobs; Seattle (WA); Hybrid; USD 108,000 - 162,000; Full time

Benefits offered by this job

Hybrid telework schedule

Public transportation options

Comprehensive benefits package

Job summary

The City of Seattle is seeking a Public Records Officer to receive and interpret public disclosure requests, coordinate collection, review and release of responsive records in compliance with state law and city policy.

You will gather large volumes of records, generate search terms for electronic searches, and communicate with departments, requestors, and media in a clear, timely manner. Hybrid schedule with three onsite days per week.

Qualifications

• Prior experience as a public disclosure officer as a primary function.
• Experience performing electronic records search and retrieval, and mining data across various digital media.
• Current knowledge of the Washington State Public Records Act and other statutes, case law, rules and regulations governing public records requests.
• Proficiency in Microsoft Office suite, Adobe Acrobat Pro, SharePoint or other public records request management tools.
• Proficiency and strong working knowledge of all software or electronic management systems, eDiscovery platforms, used for collection, redaction, production of public records.

Responsibilities

• Receive and interpret public disclosure requests, and coordinate collection, review and release of responsive records in accordance with state law and City policy.
• Locate and gather large volumes of records and/or datasets.
• Interpret requests and generate search terms for Boolean and other electronic searches in City systems and databases.
• Communicate with department subject matter experts, leadership, records custodians, requestors, members of the media, the City's Attorney's Office, other public disclosure officers, and various agencies or third parties in a clear and timely manner.
• Identify applicable exemptions during record review, apply redactions, and generate exemption logs.
• Use GovQA to track requests, connect with and invoice requestors, and provide records and timely updates via the Public Records Request Center.
• Conduct complex searches using Microsoft eDiscovery, and leverage additional technology solutions, such as Nuix, to identify and review responsive records.
• Provide organized tracking and timely updates on the status of requests.

Skills

Critical thinking

Attention to detail

Organizational skills

Communication

Discretion

Collaboration

Proactive problem solving

Time management

Education

WaPRO certification

Tools

Microsoft Office

Adobe Acrobat Pro

SharePoint

Nuix

Relativity

Disco

Sightline

GovQA

eDiscovery

Job description

The City of Seattle is seeking a Public Records Officer to receive and interpret public disclosure requests, coordinate collection, review and release of responsive records in compliance with state law and city policy.

You will gather large volumes of records, generate search terms for electronic searches, and communicate with departments, requestors, and media in a clear, timely manner. Hybrid schedule with three onsite days per week.