Public Records & Disclosure Specialist

Seattle Human Services Department; Seattle (WA); On-site; USD 55,000 - 61,000; Full time

Job summary

The Seattle Human Services Department seeks an Administrative Specialist III to manage public disclosure requests (PDRs) and provide essential administrative support to the Legislative & External Affairs team in Seattle. This role will drive the PDR lifecycle, coordinate with city offices, and ensure records are handled with accuracy and equity.

You will support LEA scheduling, meetings, communications projects, and file organization, while maintaining a strong focus on inclusive public

Qualifications

• Three years of clerical support experience or equivalent combination of education, training and/or experience.
• Bachelor's Degree in Public Administration, Political Science, or related discipline is preferred.
• Understanding of Washington State Public Records Act and application in public agencies.
• Familiarity with legal exemptions for record redaction or withholding.
• Excellent communication and customer service skills.
• Experience with inclusive and equitable communication with diverse communities.
• Experience coordinating across divisions, departments, or agencies.
• Experience using Microsoft Office 365 tools (Outlook, Teams, OneNote, etc.).

Responsibilities

• Manages and leads the department's response to public disclosure requests (PDRs) under public disclosure law and city requirements.
• Oversees the lifecycle of PDRs from receipt to final release of records, including five-day acknowledgment letters.
• Tracks progress of PDRs and creates status reports for LEA Director; compiles quarterly trend reports.
• Attends Citywide PDO trainings; coordinates with Public Disclosure Officers and City Attorney’s Office as needed.
• Trains and supports staff on record retention and serves as the LEA public records subject matter expert.
• Manages LEA main reception phone and email inbox; logs communications and tracks progress.
• Supports LEA team meetings by preparing agendas, materials, notes, and follow-up items.
• Maintains organized LEA files, shared folders, and other administrative systems.

Skills

Communication skills

Customer service

Attention to detail

Public engagement

Cross-divisional coordination

Education

Bachelor's Degree in Public Administration, Political Science, or other relevant discipline.

Tools

Outlook

Teams

OneNote

Job description

The Seattle Human Services Department seeks an Administrative Specialist III to manage public disclosure requests (PDRs) and provide essential administrative support to the Legislative & External Affairs team in Seattle. This role will drive the PDR lifecycle, coordinate with city offices, and ensure records are handled with accuracy and equity.

You will support LEA scheduling, meetings, communications projects, and file organization, while maintaining a strong focus on inclusive public