Hybrid Records & Public Disclosure Coordinator

Washington State Health Care Authority; Richland (WA); Hybrid; USD 46,000 - 61,000; Full time

Benefits offered by this job

Medical/Dental/Vision for employee &/+

Vacation, Sick, and other Leave

11 Paid Holidays per year

Job summary

The Washington State Department of Ecology's Nuclear Waste Program in Richland seeks a Records and Public Disclosure Coordinator (Forms and Records Analyst 3, In-Training). You will organize program records through their full lifecycle, manage public disclosure requests, and support electronic content management with Laserfiche.

This in-training role offers exposure to regulatory records work, retention governance, onboarding/offboarding support, and collaboration across teams from the Richland

Qualifications

• Experience managing records lifecycle to maintain compliance.
• Apply retention schedules and governance to organize, preserve, or dispose records.
• Proficient in locating and retrieving records from electronic systems.
• Ability to search Laserfiche, shared drives, Outlook, program databases.
• Enter information into records databases to avoid duplicates.
• Strong problem-solving to resolve routine records and filing issues.

Responsibilities

• Organize and maintain program records through full lifecycle to improve efficiency.
• Ensure records are accessible for timely, informed decisions.
• Create, label, audit, and reconcile files in Central Files; remove duplicates.
• Maintain and improve Central Files database; update entries and names.
• Transfer records to State Records Center and dispose per schedules.
• Assist onboarding/offboarding by integrating records into filing system.
• Use Laserfiche to manage and store program records.
• Review public disclosure requests; redact exempt info and ensure legality.
• Assist with litigation holds and discovery by retrieving needed records.

Skills

Records Management

Retention Governance

Records Research Analysis

Electronic Records Search

Database Filing & Cross-Referencing

Problem Solving

Education

college-level coursework

Tools

Laserfiche

Outlook

SharePoint

ECM tools

Program databases

Job description

The Washington State Department of Ecology's Nuclear Waste Program in Richland seeks a Records and Public Disclosure Coordinator (Forms and Records Analyst 3, In-Training). You will organize program records through their full lifecycle, manage public disclosure requests, and support electronic content management with Laserfiche.

This in-training role offers exposure to regulatory records work, retention governance, onboarding/offboarding support, and collaboration across teams from the Richland