Hybrid Records & Public Disclosure Coordinator

State of Washington; Richland (WA); Hybrid; USD 43,000 - 64,000; Full time

Job summary

Department of Ecology in Richland, WA seeks a Records and Public Disclosure Coordinator (In-Training) to organize lifecycle records, manage disclosures, and support environmental compliance efforts within the Nuclear Waste Program.

You will work with staff to store records, follow retention schedules, and use Laserfiche and ECM tools to improve workflows. Hybrid schedule requires two days in-office and telework for remaining days.

Qualifications

• Three years of experience and/or education related to duties of the position, including records management, retention governance, and records analysis.
• Ability to use electronic records and database tools to organize, track, and retrieve information.
• Ability to apply retention schedules and policies to properly organize, preserve, or dispose of records.
• Ability to search electronic systems (Laserfiche, shared drives, Outlook, program databases) to find routine agency records.
• Ability to enter information into records databases and avoid duplicates.
• Ability to identify routine issues with records, databases, or filing processes and resolve them with guidance.

Responsibilities

• Organize and maintain program records throughout their full lifecycle.
• Ensure records are accessible for staff and managers to make informed decisions.
• Create, label, audit, and reconcile files in the Central Files database.
• Maintain and improve the Central Files database and update entries as needed.
• Transfer records to the State Records Center and dispose of records per schedules and policies.
• Support onboarding and offboarding by integrating records into the filing system.
• Use Laserfiche to manage and store program records.
• Review, track, and process public disclosure requests with redactions as needed.
• Assist with litigation holds and discovery by locating relevant records.

Skills

Records Management

Retention & Governance

Records Research & Analysis

Electronic Records Search

Database Filing & Cross-Referencing

Problem Solving

Education

College-level coursework

Tools

Laserfiche

ECM tools

Outlook

Program databases

Shared drives

Job description

Department of Ecology in Richland, WA seeks a Records and Public Disclosure Coordinator (In-Training) to organize lifecycle records, manage disclosures, and support environmental compliance efforts within the Nuclear Waste Program.

You will work with staff to store records, follow retention schedules, and use Laserfiche and ECM tools to improve workflows. Hybrid schedule requires two days in-office and telework for remaining days.