Public Records & Digital Archives Specialist

ADP, Inc.; Brookings (SD); On-site; USD 29,000 - 40,000; Full time

Job summary

The City of Brookings, SD, is seeking a Records Specialist to work full time in the City Clerk’s Office. Under the supervision of the Assistant City Manager and general guidance of the City Clerk, you will manage, digitize, retain, and retrieve city records to keep them accurate, accessible, secure, and compliant with laws.

You will assist staff and the public in locating documents. The role requires a high school diploma or GED, 1 year of related experience, and strong proficiency with MS

Qualifications

• High School Diploma or GED required.
• 1 year of related administrative, records-management, or governmental experience.
• Proficient with modern office equipment and technology (e.g., MS Office, Adobe).
• Advanced proficiency in written English, grammar, spelling, punctuation, and formatting.
• Ability to prepare, review, and format professional documents accurately.
• Combination of education, experience, and training acceptable to the hiring authority.
• Legally authorized to work in the United States; no visa sponsorship.

Responsibilities

• Files, scans, and indexes official city records and archives.
• Reviews records for completeness, accuracy, and proper classification.
• Aids with storage, retrieval, retention, transfer, and destruction per schedules and laws.
• Improves records-management processes and implements approved procedures.
• Receives and responds to public records requests and assists with locating records.

Skills

Written English

Office software

Proofreading

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

The City of Brookings, SD, is seeking a Records Specialist to work full time in the City Clerk’s Office. Under the supervision of the Assistant City Manager and general guidance of the City Clerk, you will manage, digitize, retain, and retrieve city records to keep them accurate, accessible, secure, and compliant with laws.

You will assist staff and the public in locating documents. The role requires a high school diploma or GED, 1 year of related experience, and strong proficiency with MS