Police Records Specialist: Data, Access & Compliance

City of Grand Forks; Grand Forks (ND); On-site; USD 40,000 - 56,000; Full time

Job summary

City of Grand Forks seeks a Records Clerk in the Police Department to handle data entry, file maintenance, and open records requests. You will process and update records, respond to public inquiries, and assist with background checks under ND and federal laws. Knowledge of NCIC and notary duties helpful.

This on-site role supports daily operations and compliance. The position requires two years of clerical experience and a high school diploma or equivalent; valid driver’s license, NCIC

Qualifications

• Two years of general clerical experience.
• Clerical experience within a law enforcement agency is preferred.
• Equivalent to the completion of the twelfth grade with supplemental training in office administration or a related field.
• Possession of or ability to obtain a valid driver’s license.
• Possession of or ability to obtain a valid NCIC certification.
• Possession of or ability to obtain a valid Notary Public Commission.

Responsibilities

• Perform data entry and verify data prior to input; reconcile discrepancies.
• Respond to the public as main information center for the police department; provide assistance per policies.
• Transcribe digitally recorded statements and manage transcription workload.
• Process, maintain, and update parking tickets, notices, and warrants; run review programs.
• Collect fines, balance daily ledger, and prepare reports.
• Process background checks in accordance with Open Records laws.
• Release records to agencies and public while protecting confidential information.
• Coordinate fingerprints, photos, and DNA; submit forms to ND BCI.
• Monitor workload and deadlines; organize filing; handle mail distribution.
• Provide credible testimony in court.

Skills

Data entry

Communication

Attention to detail

Independent judgment

Organizational skills

Education

High school diploma or equivalent

Tools

NCIC system

Office software

Records management software

Job description

City of Grand Forks seeks a Records Clerk in the Police Department to handle data entry, file maintenance, and open records requests. You will process and update records, respond to public inquiries, and assist with background checks under ND and federal laws. Knowledge of NCIC and notary duties helpful.

This on-site role supports daily operations and compliance. The position requires two years of clerical experience and a high school diploma or equivalent; valid driver’s license, NCIC