Public Records & Administrative Support Specialist

Tippecanoe County Government; Lafayette (IN); On-site; USD 32,000 - 46,000; Full time

Job summary

Tippecanoe County Government seeks an Administrative Assistant for the Sheriff's Department. This role handles critical record-keeping, data entry, and front-desk duties, providing information to the public and coordinating with various agencies.

Responsibilities include processing reports, gun permit applications, and ensuring confidentiality under state regulations while supporting multiple offices and performing general clerical tasks.

Qualifications

• Must have high school diploma or GED.
• Strong data entry and record-keeping abilities.
• Excellent written and verbal communication; reliable under time pressure.

Responsibilities

• Processes criminal reports and maintains records; files and forwards reports as needed.
• Answers phones, greets visitors, and assists the public with information.
• Performs clerical duties: prepares documents, types reports, copies records for the public, and handles mail.
• Compiles data and submits required reports to agencies such as state and federal entities.
• Performs background checks; processes gun permit applications; scans and files inmate records.
• Maintains confidentiality and public access in compliance with state rules; collaborates with multiple agencies.
• Occasionally serves as Receptionist and supports other duties as assigned.

Skills

Typing speed

Communication skills

Follow instructions

Records confidentiality

Multitasking under pressure

Education

High school diploma or GED

Tools

ARIES electronic reporting system

Dictation software

Office equipment (fax, printer, scanner)

Job description

Tippecanoe County Government seeks an Administrative Assistant for the Sheriff's Department. This role handles critical record-keeping, data entry, and front-desk duties, providing information to the public and coordinating with various agencies.

Responsibilities include processing reports, gun permit applications, and ensuring confidentiality under state regulations while supporting multiple offices and performing general clerical tasks.