Public Records Admin Specialist (Hybrid)

Maricopa County; United States; Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Tuition reimbursement

Hybrid work options

Growth opportunities

Low-cost healthcare

Child care benefits (Kids Club)

Paid vacation & sick time

Parental leave

Wellness program

Employer retirement match

Job summary

Maricopa County's County Attorney’s Office seeks an Administrative Specialist to be the first point of contact for public records requests by phone, mail, email, kiosk, and in person. You will log requests, conduct related research, and communicate with requesters to clarify and finalize requests.

You will interact with executives, attorneys, detectives, and staff while confirming requests, locating records, and providing translation as needed.

Qualifications

• We Require Two years of experience performing office, administrative, and clerical duties.

Responsibilities

• Logging requests in the tracking system, conducting related research, and communicating with requesters as needed to clarify and finalize requests.
• Provide specialized administrative support to the Custodian of Records, attorneys, paralegals, administrative staff, and public records team members to assist in the processing of public records requests.
• Provide customer service by answering multi-line telephones, responding to general information questions, directing or screening calls, and taking accurate messages.
• Identifies case files and specific prosecution records for requests.
• Prepare and process specialized paperwork as directed.
• Utilize the case management database and public records database to log, look up, and retrieve case information.
• Utilize a computer to enter and/or retrieve data into a submittal tracking or time tracking database designed for the office, assigned bureau, or division.
• Assist with special projects; photocopies discovery, records packets, and retrieves/returns closed files to the long-term storage area.
• Receive, greet, and accept requests from the public as they visit the office in person to submit their requests.
• Perform redaction work on print and audio-visual records.
• Some positions may require the use of skills to provide English/Spanish translation.

Education

High school diploma or GED

Job description

Maricopa County's County Attorney’s Office seeks an Administrative Specialist to be the first point of contact for public records requests by phone, mail, email, kiosk, and in person. You will log requests, conduct related research, and communicate with requesters to clarify and finalize requests.

You will interact with executives, attorneys, detectives, and staff while confirming requests, locating records, and providing translation as needed.