Public Records Admin Specialist (Hybrid)

Maricopa; Phoenix, Northern (AZ, KY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Tuition reimbursement

Work-life balance

Growth opportunities

Healthcare

Paid vacation/sick time

ASRS retirement plan

Job summary

Maricopa County Attorney’s Office in Phoenix seeks an Administrative Specialist to serve as first point of contact for public records requests. You will log requests, conduct related research, and communicate with requesters to clarify and finalize them.

You’ll work with attorneys, paralegals, and staff, using case management and public records databases, performing redaction, and supporting special projects. Hybrid schedule available.

Qualifications

• Two years of experience performing office, administrative, and clerical duties.
• Ability to provide customer service by answering multi-line phones and responding to inquiries.
• Strong attention to detail and accurate message taking.

Responsibilities

• Log requests in the tracking system and verify information.
• Conduct related research and clarify requests with the requester.
• Identify files and records for public records requests.
• Prepare and process specialized paperwork as directed.
• Use case management and public records databases to look up and retrieve information.
• Assist with special projects and photocopy/distribute records as needed.
• Greet visitors and accept requests submitted in person.
• Perform redaction work on print and audiovisual records.
• Possibly provide English/Spanish translation when needed.

Skills

Customer service

Multiline phone handling

Attention to detail

Education

High school diploma or GED

Tools

Public records database

Case management database

Job description

Maricopa County Attorney’s Office in Phoenix seeks an Administrative Specialist to serve as first point of contact for public records requests. You will log requests, conduct related research, and communicate with requesters to clarify and finalize them.

You’ll work with attorneys, paralegals, and staff, using case management and public records databases, performing redaction, and supporting special projects. Hybrid schedule available.