Administrative Specialist

Maricopa County; United States; Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Tuition reimbursement

Hybrid work options

Growth opportunities

Low-cost healthcare

Child care benefits (Kids Club)

Paid vacation & sick time

Parental leave

Wellness program

Employer retirement match

Job summary

Maricopa County's County Attorney’s Office seeks an Administrative Specialist to be the first point of contact for public records requests by phone, mail, email, kiosk, and in person. You will log requests, conduct related research, and communicate with requesters to clarify and finalize requests.

You will interact with executives, attorneys, detectives, and staff while confirming requests, locating records, and providing translation as needed.

Qualifications

• We Require Two years of experience performing office, administrative, and clerical duties.

Responsibilities

• Logging requests in the tracking system, conducting related research, and communicating with requesters as needed to clarify and finalize requests.
• Provide specialized administrative support to the Custodian of Records, attorneys, paralegals, administrative staff, and public records team members to assist in the processing of public records requests.
• Provide customer service by answering multi-line telephones, responding to general information questions, directing or screening calls, and taking accurate messages.
• Identifies case files and specific prosecution records for requests.
• Prepare and process specialized paperwork as directed.
• Utilize the case management database and public records database to log, look up, and retrieve case information.
• Utilize a computer to enter and/or retrieve data into a submittal tracking or time tracking database designed for the office, assigned bureau, or division.
• Assist with special projects; photocopies discovery, records packets, and retrieves/returns closed files to the long-term storage area.
• Receive, greet, and accept requests from the public as they visit the office in person to submit their requests.
• Perform redaction work on print and audio-visual records.
• Some positions may require the use of skills to provide English/Spanish translation.

Education

High school diploma or GED

Job description

Posting Date 09/14/26 Application Deadline 09/20/26 Pay Range Anticipated Hiring Range: $20.25 - $23.31 hourly Full Pay Range: $20.25 - $32.50 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type Unclassified

Department County Attorney

About the Position

This position is the first point of contact for all public records requesters - by telephone, mail, email, kiosk, and in-person. As the Administrative Specialist, you will be responsible for logging requests in the tracking system, conducting related research, and communicating with requesters as needed to clarify and finalize requests. The Administrative Specialist will have the opportunity to interact with all members of the office, including the Executive staff, attorneys, detectives, and administrative staff, to confirm requests, seek assistance with records, and identify non-traditional records. You will work on public records assignments using considerable independent judgment, critical thinking skills, and a high level of attention to detail.

Responsibilities

• Logging requests in the tracking system, conducting related research, and communicating with requesters as needed to clarify and finalize requests.
• Provide specialized administrative support to the Custodian of Records, attorneys, paralegals, administrative staff, and public records team members to assist in the processing of public records requests.
• Provide customer service by answering multi-line telephones, responding to general information questions, directing or screening calls, and taking accurate messages.
• Identifies case files and specific prosecution records for requests.
• Prepare and process specialized paperwork as directed.
• Utilize the case management database and public records database to log, look up, and retrieve case information.
• Utilize a computer to enter and/or retrieve data into a submittal tracking or time tracking database designed for the office, assigned bureau, or division.
• Assist with special projects; photocopies discovery, records packets, and retrieves/returns closed files to the long-term storage area.
• Receive, greet, and accept requests from the public as they visit the office in person to submit their requests.
• Perform redaction work on print and audio-visual records.
• Some positions may require the use of skills to provide English/Spanish translation.

About the Civil Services Division

The Civil Services Division of the Maricopa County Attorney's Office serves as a law firm that provides legal representation and advice to Maricopa County government, including its elected officials, departments, and employees. Our work involves defending legal actions, lawsuits, and claims brought against County entities, to include Section 1983, tort, election, and tax litigation. We also provide legal advice to County officials on a variety of public law topics. Additionally, we process public records requests for the Maricopa County Attorney.

The division has four practice groups:

• Litigation
• Government Advice & Elected Officials
• Human Resources, Behavioral Health, & Probate Group
• Appeals, Election Law, Public Records, & Tax

About the Maricopa County Attorney’s Office (MCAO)

We believe in integrity. We believe in justice for all. And we are proud to deliver high-quality prosecution, comprehensive victims’ services, crime prevention programs, and more to the residents of Maricopa County.

Proud to Offer Work with a greater purpose

• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

Work Conditions

An office setting that may require extended periods of sitting to perform tasks. May be required to drive a personal or county-owned vehicle to travel to and from various county locations. Ability to move up to 20 pounds from the floor to the waist and push/pull up to 20 pounds a distance of up to 100 feet. Upon completion of a successful 6-month period after hire, employees are eligible for telework, which is dependent upon the employee’s position and business needs.

Selection Procedure

Consideration will only be given to candidates who submit online applications. Candidates will be contacted primarily through email and their Workday online application profile. Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive. Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants.

Requirements

• We Require Two years of experience performing office, administrative, and clerical duties
• High school diploma or GED
• Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire.
• The Maricopa County Attorney’s Office requires a thorough background check of all successful applicants and is authorized to test prospective employees for the presence of illegally accessed drugs.
• Drug testing is conducted once an offer has been extended and before placement.
• We Also Value Specialized clerical experience in a law office, judicial, or law enforcement environment.

Equal Opportunity and Accommodation Statement

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants.

If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.

About Maricopa County

We are Maricopa County. Who is that, you may ask? Forbes has rated Maricopa County one of Arizona’s Best Employers in 2024. We are over 13,000 employees strong, providing vital services for one of the fastest-growing counties in the nation, with over four million residents who call Maricopa County home. You may wonder what we do, and it may be easier to answer that by asking what are you interested in! Join us and you will become part of a dynamic group of diverse and talented professionals who are passionate about making a difference and giving back to their communities. We offer career paths and opportunities in just about every job category and job level imaginable, so your journey with us is what you make of it!

Along with offering purposeful careers, you can expect a rich selection of economical and comprehensive healthcare options, robust retirement plans, tuition and loan payment programs, and multiple paid leave options, as part of an overall generous compensation and benefits package.

Thinking about career options, then please think about us! We are Maricopa County, and we are looking forward to working with you!