Legal Support Specialist

maricopa; Phoenix (AZ); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Tuition reimbursement

Excellent work-life balance

Growth opportunities

Low-cost healthcare

Job summary

The Maricopa County Attorney's Office in Phoenix seeks a legal secretary within the Civil Services Division to provide specialized administrative support to attorneys and paralegals, ensuring efficient case management and precise filing.

Two years of legal experience and a high school diploma or GED are required; post-secondary education may substitute for experience. After six months, telework up to 16 hours weekly may be allowed with supervisor approval.

Qualifications

• Two years of experience in a legal setting and knowledge of legal documents and proceedings.
• High school diploma or GED; post-secondary education may substitute for required experience.

Responsibilities

• Type and prepare pleadings, subpoenas, documents, correspondence, and/or briefs for court filing.
• Coordinate case files, file documents, and maintain calendars for attorneys.
• Review pleadings and court entries to track deadlines.
• Use case management software to maintain electronic case files and drafts.
• Coordinate and schedule appointments such as depositions and meetings.
• Distribute mail and manage documents as needed.
• Retrieve data using iCIS, PACER, Prolaw and other databases.

Skills

Legal secretary experience

Knowledge of legal documents

Administrative support

Education

High school diploma or GED

Post-secondary education may substitute for experience

Tools

Case management software

iCIS

PACER

Prolaw

Job description

Posting Date

09/11/26

Application Deadline

09/16/26

Pay Range

$22.00 - $36.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

County Attorney

About the Position

This position is responsible for providing specialized administrative and support services to the attorneys and paralegals in the Civil Services Division.

About the Civil Services Division

The Civil Services Division of the Maricopa County Attorney's Office serves as a law firm that provides legal representation and advice to the Maricopa County government, including its elected officials, departments, and employees. Our work involves defending legal actions, lawsuits, and claims brought against County entities, including Section 1983, tort, election, and tax litigation. We also provide legal advice to County officials on various public law topics. Additionally, we process public records requests for the Maricopa County Attorney. Our division has four practice groups: Litigation; Government Advice & Elected Officials; Human Resources, Behavioral Health, & Probate Group; and Appeals, Election Law, Public Records, & Tax.

Proud to Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families exclusively
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

We Require

• Two years of experience in a legal setting and knowledge of legal documents and proceedings
• High school diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis

Other Requirements

• Valid Arizona driver's license upon hire
• The Maricopa County Attorney's Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs. Testing is conducted once an offer has been extended and before placement

We Also Value

• Previous Maricopa County Attorney's Office experience
• Certificate of completion from an accredited secretarial school or legal secretary training program
• Work experience in a private law firm or prosecuting agency as a legal secretary

Job Contributions

• Type and prepare pleadings, subpoenas, documents, correspondence, and/or briefs for court filing
• Coordinate case files, file documents, and maintain calendars for attorneys
• Review various types of pleadings and court Minute Entries to accurately track deadlines
• Use case management software to maintain electronic case files, draft documents, track and calendar deadlines
• Coordinate and schedule various types of appointments, such as depositions and meetings via video, telephone, or in-person
• Photocopy and distribute correspondence, notebooks, motions, briefs, files, and other documents as needed
• Data retrieval using iCIS, PACER, Prolaw, and other databases as needed
• Hand-delivers and picks up documents on and off-site and distributes mail as needed

Working Conditions

• Office setting in a high-volume, fast-paced environment
• Requires long periods of sitting while completing computer activities
• May be required to travel to and from various County locations for meetings and trainings, utilizing personal or County vehicles
• Ability to move up to 20 pounds floor to waist and push/pull up to 20 pounds at a distance of up to 100 feet
• After a successful six-month period after hire, employees are eligible to telework up to 16 hours per week with supervisor approval. The ability to telework depends on the employee's position and business needs.

Selection Procedure

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants.