Public Records Admin & Events Scheduler

City of Indianapolis and Marion County; Indiana (PA); On-site; USD 32,000 - 45,000; Full time

Job summary

The City of Indianapolis and Marion County is seeking an Administrative Assistant to schedule and coordinate the Recorder's calendar and events. The role requires handling multi-line phone calls, preparing materials, and maintaining files with confidentiality.

Evening and weekend attendance for events is required; some travel may be involved. Candidates should have a high school diploma and strong Microsoft Office skills.

Qualifications

• High School diploma or equivalent with one year of experience in a business office environment.
• Proficient user knowledge and experience with Microsoft Office.
• Effective communication verbally and in writing.
• Good reading comprehension.
• Typing 35 words per minute.
• Detail oriented with strong customer service skills.

Responsibilities

• Schedule and coordinate calendar events for the Marion County Recorder.
• Speak with event coordinators to obtain event details (times, vendor setup, etc).
• Answer multi-line phone and route calls appropriately.
• Type and edit forms, reports, memos, or handbooks as required.
• Take minutes at meetings when requested.
• Maintain files and manuals.
• Maintain confidentiality of all information.

Skills

Communication skills

Typing 35 wpm

Customer service

Reading comprehension

Education

High School diploma or equivalent

Associates degree in Business Administration/Office Management (preferred)

Tools

Microsoft Office

Job description

The City of Indianapolis and Marion County is seeking an Administrative Assistant to schedule and coordinate the Recorder's calendar and events. The role requires handling multi-line phone calls, preparing materials, and maintaining files with confidentiality.

Evening and weekend attendance for events is required; some travel may be involved. Candidates should have a high school diploma and strong Microsoft Office skills.