Public Library Accounting Specialist — Grants & Budgets

Alsip-Merrionette Park Public Library District; Evansville, Northern (IN, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Evansville Vanderburgh Public Library (EVPL) seeks an Accounting Specialist to manage financial operations for library auxiliary organizations, projects, programs, and grants, ensuring budgets align with funding and reporting requirements. The role records transactions, maintains contracts and archives, supports payroll as backup, and enforces GAAP while complying with local, state, and federal rules.

The ideal candidate holds a bachelor’s degree in accounting or related field with 3+ years in

Qualifications

• Bachelor's degree in Accounting, finance, or related field.
• 3+ years' experience in working in governmental fund accounting.
• 3+ years' experience accounting with nonprofit and philanthropic administrative finances.
• 3+ years' experience implementing Generally Accepted Accounting Principles.
• Proficient in Microsoft Office Suite, specifically Word and Excel, as well as Google Suite products.
• Must possess a valid driver's license and have reliable transportation.

Responsibilities

• In cooperation with the Director of Finance, the Finance Team, and other colleagues, the Accounting Specialist will advance the library’s mission, vision, strategic priorities, and brand.
• Responsibilities include but are not limited to: Manage auxiliary library organization budgeting, transaction recording, reconciliation, and reporting in collaboration with organizational leadership.
• Manage programming, special fund accounts, and external project funds to ensure financial accountability, and account standards and compliance statutes are in alignment with external funding requirements.
• Coordinate the financial information and records for grants, sponsorships, and external funding application requests; complete required reporting.
• Maintain a register of the library’s contractual agreements, ensuring terms and conditions are up to date and fulfilled.
• Ensure the record retention schedules are kept current and the document destruction requests are submitted in accordance with archival guidelines.
• Safeguard assets and resources through adherence to internal controls.
• Support departmental functions such as receipting revenue, records and contract management, capital project debt management, payroll processing, purchasing function, accounts payable processing, and other miscellaneous functions.
• Participate in special projects, or other duties, as assigned.

Job description

Evansville Vanderburgh Public Library (EVPL) seeks an Accounting Specialist to manage financial operations for library auxiliary organizations, projects, programs, and grants, ensuring budgets align with funding and reporting requirements. The role records transactions, maintains contracts and archives, supports payroll as backup, and enforces GAAP while complying with local, state, and federal rules.

The ideal candidate holds a bachelor’s degree in accounting or related field with 3+ years in