Public Information Administrative Specialist

Gloucester County, Virginia; Gloucester (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

Gloucester County is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to the Community Engagement & Public Information Office. The role emphasizes efficient office management, schedule control, invoicing, and record keeping, serving internal staff and the public with professional service.

Under supervision, the incumbent will support marketing/publicity initiatives, manage The Beeline calendar, assist with FOIA requests, and participate in

Qualifications

• Associate’s degree in administrative support, technology, business, purchasing, or related field.
• Experience with processing invoices and payments, and general clerical tasks.
• Possession of a valid Virginia Driver’s License with clean driving record.
• Licensed Notary Public for Virginia or ability to obtain within 6 months.

Responsibilities

• Answers telephone and greet visitors.
• Prepares correspondence, reports, mail distribution, and filing (hardcopy and electronic).
• Assists with marketing and publicity projects and tasks.
• Manages schedules, calendars, and office records.
• Processes invoices and payments; handles P-Card duties.
• Assists with FOIA requests and county publications proofreading.
• Supports emergency public information in disaster or emergency.
• Coordinates special projects and assists with various administrative tasks.

Skills

Administrative support

Scheduling

Invoices and payments processing

Customer service

General clerical tasks

Proofreading

Database support

Vendor and invoice management

Education

Associate's degree in administrative support or related field

Notary Public license (Virginia) or ability to obtain within 6 months

Job description

Gloucester County is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to the Community Engagement & Public Information Office. The role emphasizes efficient office management, schedule control, invoicing, and record keeping, serving internal staff and the public with professional service.

Under supervision, the incumbent will support marketing/publicity initiatives, manage The Beeline calendar, assist with FOIA requests, and participate in