Administrative Assistant - Public Information & Coordination

Gloucester County; Gloucester (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Gloucester County is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to the Community Engagement & Public Information Office. The role helps ensure efficient operations by managing schedules, communications, and document processing, while delivering excellent service to internal and external stakeholders.

The position involves office management, invoicing, and assisting with marketing/publicity projects, FOIA handling, and emergency information

Qualifications

• Associate degree with coursework in administrative support, technology, business, purchasing, or related field.
• Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
• Valid Virginia Driver’s License; maintains driving record meeting Gloucester County standards.

Responsibilities

• Answers telephone and greet visitors.
• Prepares correspondence; generates and prepares reports; collects and distributes mail; maintains records (hardcopy and electronic).
• Assists with marketing and publicity projects and tasks and helps produce print/electronic media (e.g., The Beehive).
• Maintains community calendar; supports scheduling and related administrative tasks.
• Performs accounting and purchasing functions; bills/payments; administers P-Card program.
• Assists with FOIA requests; proofreads County publications.
• Coordinates and collaborates on special projects; serves as trained emergency public information center member.
• Performs other duties as assigned.

Education

Associate degree or higher in administrative support, technology, business, purchasing, or related field

Job description

Gloucester County is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to the Community Engagement & Public Information Office. The role helps ensure efficient operations by managing schedules, communications, and document processing, while delivering excellent service to internal and external stakeholders.

The position involves office management, invoicing, and assisting with marketing/publicity projects, FOIA handling, and emergency information