Public Health Administrative Assistant

East Chicago; Indiana; On-site; USD 36,000 - 54,000; Full time

Job summary

The City of East Chicago Health Department seeks an Administrative Assistant to provide essential administrative, clerical, financial, and office-coordination support to leadership and health programs. The role requires accuracy, discretion, and strong customer service in a public health setting.

Under the Health Officer's direction, you will handle records, scheduling, purchasing documentation, grants, and communications with employees, residents, vendors, and agencies while protecting

Qualifications

• Minimum two years of administrative/clerical experience.
• Proficiency in Microsoft Office and records management.
• Strong customer service and confidential records handling.

Responsibilities

• Provide administrative and clerical support to the Health Officer/Director and departmental divisions.
• Prepare correspondence, reports, spreadsheets, and other administrative documents.
• Coordinate meetings, schedules, departmental communications, and special projects.
• Assist with purchasing, requisitions, invoice processing, financial recordkeeping, and grant documentation.
• Maintain accurate electronic and physical records while protecting confidential information.
• Assist with public health programs, community outreach events, and departmental initiatives.
• Respond professionally to inquiries from residents, employees, vendors, and governmental agencies.

Skills

Organizational skills

Communication

Time management

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

Job description

The City of East Chicago Health Department seeks an Administrative Assistant to provide essential administrative, clerical, financial, and office-coordination support to leadership and health programs. The role requires accuracy, discretion, and strong customer service in a public health setting.

Under the Health Officer's direction, you will handle records, scheduling, purchasing documentation, grants, and communications with employees, residents, vendors, and agencies while protecting